最快开奖直播搅珠结果

Please review Policy 07-001 Introduction to Travel for an overview of 最快开奖直播搅珠结果 travel policies. The procedures below provide more specific requirements related to Travel Reimbursement.

A.听 听TRAVEL REIMBURSEMENT REQUEST FORM

A Traveler should submit a Travel Reimbursement Request Form within 45 days of completing a business trip. A business trip starts when a traveler on 最快开奖直播搅珠结果 business leaves their normal place of employment or their home for another destination and ends when the traveler is back at home or normal place of employment.听Note that reimbursement is not guaranteed if a request is submitted after 60 days of completing a business trip. Such late requests require approval from the campus CFO or designee. The Travel Reimbursement Request Form must:

1.听 听Detail all travel to/from the location, meals, lodging, meeting(s)/conference(s) attended, etc., and must include all requested reimbursement for the entirety of the trip. If other 最快开奖直播搅珠结果 travelers were included or paid for, e.g., shared a ride, the name of the other traveler(s) should be noted on the form.

2.听 听Clearly indicate the business purpose of the travel. A business purpose must be descriptive enough to clearly answer any questions regarding who traveled, the necessity of their travel, and the benefit to 最快开奖直播搅珠结果. Below are some examples of appropriate business purposes:

Including the itinerary for the trip and the agenda of meeting(s)/conference(s) attended is recommended to substantiate the business purpose and the various expenses included as part of the registration fee.

3.听 听Include receipts for all expenses claimed except those related to daily per-diem or mileage reimbursement (see Section B below for exceptions to receipt requirements). Any differences between the receipt and reimbursement report amounts must be explained.听Scanned copies of receipts may be submitted to the FOC along with the approved reimbursement request. The traveler must keep original receipts until after the travel request form is processed and paid. The paper receipt may be destroyed once the traveler receives payment.

4.听 听Include rates used in converting foreign currency to U.S. funds at the time of the transaction.

5.听 听Use meal per diem and mileage rates in effect at the time of the travel according to Procedures 07-007听Travel Meals and 07-009听Personal Automobile Expenses.听Per Diem request reimbursement must be supported by evidence of the location the traveler visited such as conference agenda, or hotel or airline ticket receipts showing destination.

6.听 听All reimbursement requests must be approved as described in Policy 07-001 Introduction to Travel, Section D.2.

B.听 听REQUIREMENTS FOR RECEIPTS

1.听 听Original receipts for any claimed expense are required for 最快开奖直播搅珠结果 to reimburse the travel for any travel expense incurred 鈥� See exception in Section B.2 below. The receipt must be provided by the vendor and contain the following five IRS-required elements:

a. Name of the vendor (person or company you paid)
b. Transaction date (when you paid)
c. A detailed description of what was purchased
d. Amount paid
e. Form of payment (how you paid 鈥� cash, check, or credit card)

2.听 听Legible scanned document of receipt may be acceptable provided they include all the above elements and a dated and signed note from the traveler certifying the scanned document is a true copy of the original.

3.听 听Travel costs of $25 or less per transaction do not require receipts for reimbursement. For example, receipts are required for reimbursement of the cost of taxis, parking, and other travel costs that total more than $25 per fare.

4.听 听When a traveler loses or misplaces receipts needed to obtain reimbursement, the traveler must first attempt to obtain a duplicate receipt from the vendor where feasible.听If a traveler is unsuccessful in getting a duplicate receipt, they may complete a Lost Receipt Form.听A Lost Receipt Form should not be completed on a routine basis (generally no more than three per fiscal year will be accepted), and overuse may result in revocation of the privilege of providing a Lost听Receipt Form in lieu of an original receipt.

5.听 听Lost Receipt Forms are not acceptable for hotel and airfare charges. The Traveler must contact the hotel or the airline and obtain a duplicate receipt in these cases.

C.听 听TRAVEL REIMBURSEMENT TIMELINE

1.听 听Per IRS requirements, reimbursement requests received later than 60 calendar days after completion of the trip must be treated as taxable to the traveler.听Expense reimbursement requests are treated as taking place within a reasonable period if the traveler submits a request for reimbursement that is adequately supported within 60 calendar days of completing a trip, or before the end date of the grant closeout period听if travel is being charged to a Sponsored Program, whichever is sooner. A request is considered submitted on time when the date the traveler signed the form is within 60 calendar days of the completion of the trip, and the total cost of the trip is fully substantiated. Note that in cases where 最快开奖直播搅珠结果 is a sub-recipient of grant funds, the closeout period may be less than 60 days to allow our sponsor to bill for the reimbursements.听With the exception of the 60 calendar day tax rule, the campus CFO or designee, may authorize individual exceptions to this policy upon written justification showing cause for noncompliance.听For information regarding processing the earnings related to late submission of reimbursement requests, please see the 听(log in required; see instructions on the Employees section of the 最快开奖直播搅珠结果 website).

2.听 听For travelers who received an advance before traveling, unused 最快开奖直播搅珠结果 cash advances and/or proper substantiation of all costs must be returned within 10 business days of completing the trip. See Procedure 04-008 Cash Advances for more information.

D.听 听NON-REIMBURSABLE EXPENSES

Unallowable, unsubstantiated or unauthorized expenses will not be reimbursed. Please refer to Travel Cheat Sheet听补苍诲听Procedure 07-014 Non-Reimbursable Travel Expenses.听If it is determined after reimbursement or use of 最快开奖直播搅珠结果 Purchasing card that a traveler violated any provision of 最快开奖直播搅珠结果鈥檚 travel procedures, 最快开奖直播搅珠结果 will recoup such expenses from the traveler by seeking direct reimbursement. If full repayment is not received from a 最快开奖直播搅珠结果 employee, the Travel Expense Assistant will notify the employee and their supervisor, and the funds will be collected through a payroll deduction. 最快开奖直播搅珠结果 retains the right to collect any remaining funds by other means necessary (e.g., a civil suit or criminal prosecution as appropriate under the circumstances). In addition, disciplinary action may be taken under campus Human Resources policies or other appropriate internal policies.

In general, goods or services should, when practical, be procured through purchasing methods facilitated and approved by 最快开奖直播搅珠结果 Procurement (i.e., Contract, Purchase Order, or Pcard).听The following categories are exempt from this limitation and may be reimbursed (1) reimbursements required via a collective bargaining agreement, (2) employee professional development, and (3) publishing fees for articles and other publications.

In cases when a Traveler disagrees with the decision of the Travel Expense Assistant, the traveler may refer the case to the campus CFO or designee which has the final decision on travel matters.

E.听 听FUNDRAISING, RECRUITING, AND TEAM TRAVEL

最快开奖直播搅珠结果 recognizes the unique nature of travel expenses incurred for fundraising, recruiting, team sports, and other specialized activities. If these activities necessitate a deviation from the stated travel policy, reimbursement may be allowed, provided written pre-approval is obtained from the campus VPFA or designee. Campuses should have campus-specific policy and procedures related to these activities.听

F.听 听MIXING BUSINESS TRAVEL WITH PERSONAL TRIPS

Per 最快开奖直播搅珠结果 Procedure 07-014 Non-Reimbursable Travel Expenses, personal expenses are not reimbursable. This includes any personal portion of airfare, hotel accommodation, or car rental while on 最快开奖直播搅珠结果 business, as well as any additional cost that results from a traveler choosing a non-direct route or extending the stay for personal convenience or vacation. The traveler should include a statement and documentation that supports the cost of the business portion of the trip each time vacation or any other personal conveniences are included.

G.听 听TRAVEL ON SPONSORED PROGRAMS

All costs charged to a sponsored program must comply with the sponsor鈥檚 terms and conditions, 最快开奖直播搅珠结果鈥檚 policies and procedures, Federal regulations including OMB鈥檚 Uniform Guidance, and the regulations of the Internal Revenue Service. If travel expenses are charged to a sponsored award, the documentation for such charges must justify that travel taken by the individual is necessary to the sponsored award. Per OMB鈥檚 Uniform Guidance section: 200.474, 鈥淭ravel costs are the expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of the non-Federal entity [最快开奖直播搅珠结果]. Such costs may be charged on an actual cost basis, on a per diem or mileage basis in lieu of actual costs incurred, or on a combination of the two (e.g. per diem for meals and actual costs for lodging), provided the method used is applied to an entire trip and not to selected days of the trip, and results in charges consistent with those normally allowed in like circumstances in the non-Federal entity鈥檚 [最快开奖直播搅珠结果鈥檚] non-federally funded activities and in accordance with non-Federal entity鈥檚 [最快开奖直播搅珠结果鈥檚] written travel reimbursement policies.鈥� Costs incurred by employees for travel, including costs of lodging, other subsistence, and incidental expenses, must be considered reasonable and otherwise allowable to the extent such costs do not exceed charges normally allowed by this Travel Expense Reimbursement Policy. Travel costs charged to sponsored awards must be allowable, allocable, and reasonable. For Federally funded sponsored programs, they must be in accordance with Federal regulations including OMB鈥檚 Uniform Guidance.听Charges split between two or more sponsored programs must demonstrate how the trip specifically benefited each project respectively.

贰齿础惭笔尝贰厂:听

Example 1: An employee lives in NH is traveling to San Francisco, CA for an approved business meeting that is scheduled to take place Monday through Friday.听The employee extends the trip and decides to take a personal vacation after the meeting ends and returns home the following Monday.听Before booking the airline ticket for the mixed business and personal travel, the employee should document the cost of the lowest-priced airfare for a round trip airline ticket for the business portion only for a flight as if the employee were just traveling for the business meeting and save the documented flight price.听A 最快开奖直播搅珠结果 Pcard must not be used to purchase the airline ticket as the trip contains personal travel. The employee is eligible for reimbursement of the lowest-priced airline ticket which could either be the round trip comparison flight or the actual round trip ticket that included personal vacation time.听Documentation (including the saved flight comparison prices) and a statement must be included when the employee submits a travel reimbursement form clearly identifying that they are seeking reimbursement for the lowest-priced airline ticket.听In addition, the employee is not eligible for reimbursement for per diem meals, hotel fees, transportation fees, or any personal travel expenses while on personal vacation and must not include those expenses on a reimbursement form.

Example 2:听An employee is working with a supplier where a service is required on a vehicle, the employee must work with 最快开奖直播搅珠结果 Procurement to determine the most appropriate mechanism to pay for the service.听The employee should not pay for the auto repair out of pocket and seek reimbursement.

听

The official version of this information will only be maintained in an on-line web format. Any and all printed copies of this material are dated as of the print date. Please make certain to review the material on-line prior to placing reliance on a dated printed version.