10 - 005 Check Deposit Procedures
A. ENDORSEMENT PROCEDURES
In general, checks must be endorsed the same as what is written on the Payee Line of the check听(i.e. checks made payable to Keene State College, Plymouth State University, Granite State College, or University of New Hampshire must be endorsed as such).听A check made out to any component institution may be deposited with a 最快开奖直播搅珠结果 endorsement stamp.听Similarly, a check made out to 最快开奖直播搅珠结果 may be deposited by a component institution.
B. CHECK REQUIREMENTS
1.听All checks must be endorsed and logged as soon as possible after receipt.听Deposit stamp example (including checks deposited via Desktop Scanner):
FOR DEPOSIT ONLY
CITIZENS BANK
ABC XYZ CO
ACCT 123456789
2.听Checks made payable to a 3rd party may only be signed over to 最快开奖直播搅珠结果 if they were issued by 最快开奖直播搅珠结果 (i.e. student refund checks).
3.听Checks made payable to a 3rd party and 最快开奖直播搅珠结果 must be endorsed by the 3rd party prior to 最快开奖直播搅珠结果 endorsing and must be deposited in a 最快开奖直播搅珠结果 bank account.
4.听Checks missing the signature of the issuer can not be deposited.
5.听Changes to the front of the check (i.e. amount, payee name, date, etc.听may only be made by the issuer of the check using a single line to cross out any incorrect information and must be initialed by the issuer).
6.听In the event of a discrepancy in amounts between the convenience box (###鈥檚) and legal (written) amount the check must be deposited for the legal amount.
C. REMOTE SCANNING PROCEDURES
Approved Scanners: EC Series Scanners (RDM Corp); Epson CaptureOne (Epson Corp); VisionX Video and Documentation (Panini Corp); CheXpress CX30 or TellerScan TS240 (Digital Check Corp).
* 最快开奖直播搅珠结果 does not allow checks to be scanned via a Mobile Option (i.e. Smartphone App).
In addition to limitations on depositing checks as indicated in the Check Requirements听section above items ineligible for remote deposit also include:
1.听Checks Drawn on a foreign bank (includes Canadian checks).
2.听Checks drawn on a domestic bank in a foreign currency.
3.听Checks made payable to both 最快开奖直播搅珠结果 and a 3rd party.
4.听Checks more than 6 months old.
5.听Travelers checks, money orders, and postal money orders.
6.听Duplication of deposits is prohibited (either in its paper-based form or in a digital form within another Deposit File) unless Citizens has notified 最快开奖直播搅珠结果 that an item has been rejected or returned.
* Items ineligible for desktop scanning must be deposited at a local bank branch.
D. CHECK STORAGE AND DESTRUCTION PROCEDURES
1.听All checks must be stored in an access controlled secure fireproof location.
2.听Remotely deposited checks should be stored according to policy guidelines.
3.听When destroying Items, an appropriate method of destruction must be used that will result in the paper-based item being unable to be processed听 and all sensitive personal and financial information undecipherable. Acceptable destruction methods include: cross-cut shred, pulp, or incinerate.
Related Procedures, Forms and Resources
10-004 Accepting and Depositing of Cash and Checks
10-006 Cash Receipts Security and Control Procedure
Contacts
Accounts Receivable:听foc.ns.billing@usnh.edu听
最快开奖直播搅珠结果 Treasury: usnh.treasury@usnh.edu
General Accounting:听foc.accounting@usnh.edu
听
Policy Owner:听最快开奖直播搅珠结果 Director of Treasury
The official version of this information will only be maintained in an on-line web format. Any and all printed copies of this material are dated as of the print date. Please make certain to review the material on-line prior to placing reliance on a dated printed version.听