02 - 039 Account Coding Conventions
Coding Convention
The coding convention of Account, unlike Fund, Organization, and Activity, is much more proscribed.
The first character represents the major classification, Asset, Liabilities, etc.
The second character begins to refine the classifications into sub-classifications such as cash, investments, etc.
The first two characters are equal to the account code's Banner Account Type level 2Ìýcode.
The account hierarchy coding structure has limited sight recognition in order to allow a sufficient range of user-defined codes.
1st character of the account code represents the major account classification:
Balance Sheet Accounts
|
Code |
Definition |
|---|---|
| 1 | Assets |
| 2 | Liabilities |
| 3 | Offsets for current year activity on the General Ledger |
| 4 | Accumulated Fund Balance as of the beginning of the fiscal year. |
Total current Fund Balance is the total of all the balances in the 3's and 4's in the fund
Operating Ledger Accounts
|
Code |
Definition |
|---|---|
| 5 | Revenue |
| 6 | Salaries, Wages and Fringe Benefits charges |
| 7 | All other expenditures not part of Salaries and wages or transfers |
| 8 | Transfers in/out |
Ìý2nd character of the account code represents the secondary accountÌýclassification and most often indicates the related line of the external financial statements
Outline of Natural Classification
General Ledger
| Assets | Liabilities | ||
|---|---|---|---|
| Code | Definition | Code | Definition |
| Current Assets | Current Liabilities | ||
| 11 |
Cash
|
21 |
Current Liabilities
|
| 12 |
Investments
|
22 |
Deferred Revenue
|
| 16 |
Deferred Outflows of Resources Ìý
|
26 |
Deferred Inflows of Resources Ìý
|
| Fund Balance | Control Accounts | ||
|---|---|---|---|
| Code | Definition | Code | Definition |
| Prior Year Fund Balances | Dual Ledger Control Accounts | ||
| 4% |
Accumulated Fund Balances Ìý
|
3% |
Control Accounts Ìý
|
Operating Ledger
| Revenues | Expenditures | ||
|---|---|---|---|
| Code | Definition | Code | Definition |
| Revenue Codes | Personnel Expenditures | ||
| 51 |
Ìý Tuition & Fees
|
61 |
Ìý Salaries & Wages
|
| 52 |
Ìý Appropriations
|
65 |
Ìý Fringe Benefits
|
| 53 |
Ìý Sponsored Programs
|
-------------------- | |
| 54 |
Ìý Gifts
|
ÌýSupplies & Expenditures | |
| 55 |
Ìý Endowment-Investment Income
|
71 |
Ìý Support
|
| 56 |
Ìý Sales of Ed Activities
|
72 |
Ìý Financial Aid / Participant Support
|
| 57 |
Ìý Other Income
|
73 |
Ìý Subcontracts
|
| 58 |
Ìý Budgeted Use of Reserves
|
74 |
Ìý Capitalizable Plant & Equipment
|
| 59 |
Ìý Auxiliary Revenues
|
76 |
Ìý F & A and Internal Allocations
|
| Ìý |
Ìý
|
77 |
Ìý Library Acquisitions
|
| Ìý |
Ìý
|
78 |
Ìý Utilities
|
| Ìý |
Ìý
|
79 |
Ìý Reserves Budget Only
|
Transfers
| Transfers In (Reported with Revenues) | Transfers Out (Reported with Expenses) | ||
|---|---|---|---|
| 8I | Transfers In | 8O | Transfers Out |
| 8I0 |
Ìý Mandatory Transfers In
|
8O0 |
Ìý Mandatory Transfers Out
|
| 8I1 |
Ìý Non-Mandatory Transfers In
|
8O1 |
Ìý Non-Mandatory Transfers Out
|
| 8I2 |
Ìý R & R Transfers In
|
8O2 |
Ìý R & R Transfers Out
|
| 8I9 |
ÌýTrans In for Benefit related Items
|
8O9 |
ÌýTrans Out for Benefit related Items
|
Financial Services is no longer accepting requests for new accounts.Ìý If a user believes that a new account is necessary, please contact Francine Ndayisaba, detailing the reason for the new account.
The official version of this information will only be maintained in an on-line web format. Any and all printed copies of this material are dated as of the print date. Please make certain to review the material on-line prior to placing reliance on a dated printed version.