(Note: OLPM sections on this page may be cited following the format of, for example, "PSU.IV.B.1". These policies may be amended at any time, do not constitute an employment contract, and are provided here only for ease of reference and without any warranty of accuracy. See OLPM Main Menu for details.)
1.听听听Approvals. New permanent positions (PAT, Faculty, OS, and Administrators) should be part of each division鈥檚 annual budget planning process. Recognizing that this is not always practical/possible, the following alternative process exists.
1.1听听听Permanent staff positions
1.1.1听听听All positions not included in the division鈥檚 annual budget plan require the approval of the responsible Principal Administrator and must be supported by:
1.1.1.1听听听A PDQ (Position Description Questionnaire)
1.1.1.2听听听A description of how the position will advance the programmatic needs of the division
1.1.1.3听听听A funding plan that documents how the new position and related expenses will be funded. Upon approval by the appropriate Principal Administrator, an informational copy should be forwarded to the office of the Director of Finance.
1.1.2听听听Classification鈥攐nce approved, the PDQ will be forwarded to the PSU Human Resources Office to be classified. Upon classification, a position classification number will be assigned.
1.1.3听听听The Director of Finance and appropriate Principal Administrator will be notified of the classification and the first quartile salary amount. If the first quartile exceeds the estimated/approved budget amount by 10% or more, then the position must be re-approved.
1.2听听听Faculty Positions
1.2.1听听听The refilling of faculty positions requires the approval of the Vice President for Academic Affairs (VPAA).
1.2.2听听听New permanent tenure-track faculty positions require approval of the VPAA and the President in accordance with the appropriate PSU and 最快开奖直播搅珠结果 academic policies.
1.2.3听听听New adjunct (temporary) faculty positions require the approval of the VPAA.
1.3听听听Athletic Coaches
1.3.1听听听The procedures for establishing benefited PAT coaching positions will be the same as that of "Permanent Staff Positions鈥 under 1.1 above with the added stipulation that these positions will be contractual in nature. In accordance with 最快开奖直播搅珠结果 policy USY V.C.4.2.3.2, coaches shall receive a contract letter of appointment covering up to three years of employment. These contracts differ from normal appointments only in that a set term of employment is specified. Contracts are renewable.
1.3.2听听听Newly generated temporary (hourly) head coach positions are also based on renewable appointments of up to three years, but are not covered under 最快开奖直播搅珠结果 policy as specified above given that they are non-benefited. As such, hourly head coaches will not receive formal letters of appointment (contracts), but rather a letter from the PSU Athletic Director outlining the non-benefited terms and conditions of employment. For new positions, sections 1.1.1.2 and 1.1.1.3 apply as specified above.
1.3.3听听听Coaching positions filled prior to July 1, 2001, are subject to the terms and conditions of employment in place at time of hire and are not contractual in nature.
1.4听听听Temporary Positions (non-coach)
1.4.1听听听The procedure for establishing term positions will be the same as that of "Permanent staff positions鈥 under section 1.1 above since these positions often convert to permanent status at the end of the term period.
1.4.2听听听Principal Administrators can create temporary (hourly) and grant positions. Grant positions may only be used in conjunction with a sponsored grant or contract, and these positions shall expire when supportive funding ends.
1.4.3听听听Newly generated temporary (hourly) positions will typically not exceed a 50% time effort on an annual basis.
1.4.4听听听Hourly positions that exceed 50% may be established for up to one year (12 months) with appropriate Principal Administrator approval. For new positions, sections 1.1.1.2 and 1.1.1.3 apply as specified above. In exceptional circumstances, the extension of an additional year may be granted with rationale provided to and supported by the appropriate Principal Administrator and the Director of Finance. Upon expiration after a maximum of two years the hourly position will either be eliminated or converted to a permanent status position via the process described in section 1.1. Potential conversion to a permanent position requires the department head to take the initiative in identifying possible funding sources with any appropriate support from the PA and/or college. Hourly positions filled prior to July 1, 2001, are subject to the terms and conditions of employment in place at time of hire.
1.4.5听听听Pay increases for hourly employees should be processed via an NS-1 form with supporting rationale. Principal Administrator approval is required along with the endorsement of the Human Resources Office.
2.听听听Filling Established Positions
2.1听听听The starting salary for a position will not be advertised until PSU Human Resources has classified the position through the normal classification procedure. Upon hiring an employee, the PSU Payroll Office will finalize a Position Appointment Form (PAF) and forward it to the 最快开奖直播搅珠结果 Budget Office.
3.听听听Oversight
3.1听听听New positions should not be created that do not support the primary goals of the institution鈥檚 strategic plan.
3.2听听听The Director of Finance will monitor salaries as part of the monthly budget report and reconciliation process.
3.3听听听An annual review of salary and benefit costs will be conducted and compared to all expenditures of the institution. This is designed to monitor changes and relationships between salary and benefit costs.
3.4听听听An annual report comparing FTE positions by department will help monitor growth by department.
