1.听听听Definition. The 最快开奖直播搅珠结果 (最快开奖直播搅珠结果) benefit program is the sum of the components听
described below. These employer-sponsored benefit plans are available to employees as indicated, unless they are otherwise covered by a collective bargaining agreement.
2.听听听Authority. The Board of Trustees (BOT) delegates to the designated committee of the Board of Trustees oversight responsibility for the administration of the employee benefits program. Oversight and authority will be described in Trustee Charters, By-Laws, and/or BOT听policy.
2.1听听听The BOT听reserves the right to amend or terminate components of 最快开奖直播搅珠结果's benefits program at any time.
2.2听听听The BOT听delegates to the Chancellor the authority to design 最快开奖直播搅珠结果's benefits program according to financial and benefit parameters authorized by the BOT. The Chancellor shall report to the designated committee of the BOT听at least annually on the effectiveness and suitability of the current program with recommendations for changes to such program, if appropriate.
2.3听听听The BOT听authorizes the Chancellor to produce and/or authorize the production of any materials necessary to accurately describe the terms and conditions of each benefit plan.
2.3.1听 听最快开奖直播搅珠结果 Human Resources produces, distributes, and/or posts听materials that describe the terms and conditions of each benefit plan.
2.3.2听 听最快开奖直播搅珠结果 Human Resources is responsible for determination and selection of benefit vendors and carriers, interpretation of policy and eligibility status, exceptions to policy, and payment and reconciliation of benefit accounts.
2.3.3听听听As delegated, each institution's Human Resources is responsible for communication and dissemination of benefit information on its campus.
2.4听听听The component institutions may adopt such institutional policies as are necessary to meet the听requirements of 最快开奖直播搅珠结果's benefits programs.
3.听听听Benefits Provided to All Employees. Some benefits are provided to all status and adjunct employees and are听covered in part through contributions by 最快开奖直播搅珠结果.听
3.1听 听Workers' Compensation Benefits
3.1.1听听听Description. The New Hampshire Workers' Compensation law, RSA 281-A, covers all employees and volunteers. It provides non-taxable payment for loss of earnings and payment of medical expenses due to injury, occupational disease, or death arising out of and in the course of employment. It is not considered compensation under IRS regulations.
3.1.2听 听Authority and Responsibility. 最快开奖直播搅珠结果 shall comply with all applicable federal and state laws and regulations regarding the administration of the Workers' Compensation program and shall have oversight responsibility听for Workers' Compensation policy and budget.
3.1.2.1听听听Institution. Each component institution shall adopt such institutional policies and practices as are necessary to comply with New Hampshire Workers' Compensation Law, and shall be responsible for the administration for Workers' Compensation. Institutional responsibilities include the following:
3.1.2.1.1听听听Establish and administer a Work Safety Committee, with a minimum of four members, composed of equal numbers of employer and employee representatives. Employee representatives shall be selected by employee constituency groups or collective bargaining representatives.
3.1.2.1.2听听听Each year the Campus Work Safety Committees will document their campus safety program, including specific rules and regulations regarding worker safety and references to disciplinary actions for violations of such rules and regulations, and submit it to the Office of Environmental Health & Safety.
3.1.2.2听听听Supervisors. Supervisors are responsible for compliance with and implementation of institutional policies and practices regarding the Workers' Compensation programs.
3.1.2.2听 听Employee听responsibility. For an injury occurring during working periods, employees are required to promptly submit an accident report to their immediate supervisor, Human Resources, or other appropriate administrator, so the campus can file the First Report of Injury or Illness with the State of New Hampshire's Workers' Compensation Review Commission and/or 最快开奖直播搅珠结果 Workers' Compensation insurance carrier.
3.1.3听听听Medical documentation is required to support Workers' Compensation claims and concurrent implementation of Family Medical Leave (see USY V.C.19), Earned Time/Sick Pool for status听non-exempt employees, and Sick Leave/Interim Disability for status exempt staff. If, after three months of absence, such documentation indicates absence from work will extend six months or longer, the status employee听may be听eligible to apply for Long Term Disability (see USY V.A.8.1) and should contact 最快开奖直播搅珠结果 Human Resources.
3.1.4听 听Payment. Workers' Compensation payments are based on federal and state laws.
3.1.4.1听听听Status employees听who have paid leave may supplement the Workers' Compensation benefit by electing to use applicable accumulated paid time/leave; however, the combination of paid leave plans and Workers' Compensation benefits shall not exceed the employee's regular听 budgeted salary.
3.1.4.1.1听 听Employees听on the Earned Time (ET)听program who choose to supplement Workers' Compensation must use ET听for the first five calendar work days before they may supplement with their Sick Pool Leave (see USY V.A.4.9.5). ET听will be accrued on that portion of time represented by the Non-Workers' Compensation portion of the payment and is accrued only on the first 15 calendar workdays of Sick Pool usage.
3.1.4.1.2听听听If using accrued paid leave, exempt staff members will continue to accrue Vacation and Sick Leave on that portion of time represented by the Non-Workers' Compensation portion of the payment.
3.1.5听 听Position Status. While on approved Workers' Compensation leave, an employee's听position will normally be held for 18 months from the date of absence due to the work-related illness/injury. If the disability continues beyond 18 months, the position will not be held for the individual.
3.1.6听听听Continuation of Benefits. With the exceptions noted below, a status employee听will be eligible to continue applicable coverage under the 最快开奖直播搅珠结果 benefits program for up to 18 months by continuing their听employee contributions. (See also USY V.A.8.2)
3.1.6.1听 听Employees听will be billed for benefit contributions unless the employee听is being paid accrued leave time with enough value to cover the benefit costs. Benefits will terminate if the employee听fails to pay their听portion of the benefit premiums.
3.1.6.2听听听If the employee听is receiving accrued paid leave with Workers' Compensation payments, retirement contributions can be made only on the leave payment, not the Workers' Compensation payment. The Tuition Benefit will be in effect for spouse and eligible children, but only authorized for the employee's personal use on a case-by-case basis in conjunction with an approved Workers' Compensation program.
3.1.7听 听Return to Work. Medical documentation supporting the employee's ability to perform the essential functions of the job is required prior to return to work. Reasonable accommodations shall be made consistent with the guidelines of the Americans with Disabilities Act (ADA).
3.1.7.1听听听Upon written request and medical release, an employee听may return to his/her position of employment for up to 18 months from the date of injury.
3.1.7.2听听听If the position has been eliminated, an employee听shall be placed in any other vacant position for which qualified.
3.1.8听 听Re-hire. If an employee听member is able to work following a period of Workers' Compensation which extended beyond 18 months or the position was not held, the individual may apply for positions within 最快开奖直播搅珠结果. If rehired, a status employee听shall receive credit for prior years of service as referenced in USY V.C.11.
3.1.8.1听听听Medical documentation concerning a former employee's ability to return to employment following a long-term Workers'听Compensation leave will be required.听Reasonable accommodations shall be made consistent with the guidelines of the Americans with Disabilities Act (ADA).听Temporary Alternative Work Assignments. In an effort to facilitate the employee鈥檚 return to work, 最快开奖直播搅珠结果 shall develop temporary alternative work options, when appropriate, for employees on Workers' Compensation who can return to work, but are unable to immediately resume all of the functions of their positions. Temporary alternative work options shall be limited and transitional in nature with job requirements that will increase in听capacity as the employee鈥檚 work capacity increases. If the employee fails to accept a temporary alternative work assignment, Workers' Compensation may be reduced or terminated.
3.2听 听Employee Assistance Program (EAP). The EAP provides outside professional counseling, assessments and referrals for employees and their eligible family members to assist in resolving problems such as alcoholism, drug abuse, marital conflicts, and workplace听issues (see also USY V.D.5.24).
3.2.1听 听Eligibility. All status and adjunct employees and their spouses/eligible dependents听are eligible to participate in the EAP. 听This benefit does not apply to student workers.
3.2.2听 听Coverage. The employee, their听spouse, and dependent children will receive a number of free visits to the EAP for each situation.
4.听听听Benefits Available to Status Employees
4.1听听听Description. All status 最快开奖直播搅珠结果 employees are eligible to participate in the benefits plans described below. The percent time of appointment and/or salary may determine the employee contribution amounts.
4.1.1听听听Visiting Faculty and Job Exchange.
4.1.1.1听听听Visiting faculty members who are not eligible to retain their home institution's benefits are eligible to participate in the 最快开奖直播搅珠结果 benefits program if they are appointed 75% time or more.听Visiting faculty members appointed at least half-time for the full academic year who are eligible to retain their home institution's benefits are not eligible to participate in the 最快开奖直播搅珠结果 benefits program. However, they and their dependents are eligible for the tuition benefit.听 In cases where a visiting faculty member retains their home institution's benefits but is unable to retain the medical benefits portion of the program, they will be provided 最快开奖直播搅珠结果 medical benefit options. Job Exchange. An employee on an exchange program at 最快开奖直播搅珠结果 is expected to retain the benefits of their home institution. However, their spouse and dependent children are eligible for the tuition portion of the benefits program. In cases where the medical benefits plan from the home institution is not transferable, the employee on the exchange program will be provided 最快开奖直播搅珠结果 medical benefit options.
4.1.1.2听听听Visiting faculty members appointed at least half-time for the full academic year who are eligible to retain their home institution's benefits are not eligible to participate in the 最快开奖直播搅珠结果听benefits program. However, they and their dependents are eligible for the tuition benefit.
4.2听听听Eligibility for Benefits. 最快开奖直播搅珠结果 definitions for coverage of spouses and/or dependents are defined in plan summary documents for each benefit. Those documents will include coverage for the spouse (and the dependents of such spouse) of 最快开奖直播搅珠结果 employees who are legally听尘补谤谤颈别诲.听
4.3听听听Flexible Benefit Plan.
4.3.1听听听Authority. 最快开奖直播搅珠结果 Human Resources shall establish a Flexible Benefits Plan. The plan shall be a 125 plan under IRS regulations which allows employee benefit contributions to be made on a pre-tax basis, and the plan is subject to other federal laws and regulations.
4.3.1.1听 听Definition. The 最快开奖直播搅珠结果 Flexible Benefits Plan shall provide eligible status employees with an opportunity to select coverage and plan features from a variety of Medical, Dental, Life and Long-Term Disability options as well as opportunities for a Flexible Spending Account for medical expenses not covered by the plan and/or for child care expenses.
4.3.1.2听 听最快开奖直播搅珠结果 Human Resources shall establish the design, terms and conditions of each plan, the conditions and time frames for 最快开奖直播搅珠结果鈥檚 annual Open Enrollment, plan year dates, and Flexible Benefits coverage options, and shall be responsible for selection and contracting of vendors for the Flexible Benefits Plan.
4.3.1.3听 听Premium rates are set annually, based on market costs.
4.3.2听听 Effective Date of Benefits Coverage for Medical, Dental, Life Insurance, Long Term Disability and Flexible Spending Accounts. Flexible benefits and enrollment in a Flexible Spending Account will be effective the first day of the month following the date of appointment if the employee completes enrollment within 30 days of听their appointment date.
4.3.2.1听 听If the employee fails to meet the enrollment deadline听as noted above, they shall not receive benefit coverage. The employee听may enroll during the next annual听Open Enrollment.
4.3.3听 听Open Enrollment. Once each year, employees will be given the opportunity to make changes or initially select their plan options. New coverage is effective on January 1 of the following year.
4.3.3.1听听听Coverage selections made by an employee听are irrevocable during the plan year and may be changed only during the annual Open Enrollment, unless the employee听has a qualifying life event change as noted听in section USY V.A.4.3.5.
4.3.4听 听Qualifying Life Event (QLE). A QLE听is defined by IRS regulations and includes such events as marriage, divorce or legal separation, the addition of a dependent by birth or adoption, gain or loss of spouse's employment, involuntary loss of spouse's medical coverage, death of a spouse or dependent, change in 最快开奖直播搅珠结果 employment status or taking an unpaid Leave of Absence (see USY V.C.16).
4.3.6.1听 听Employees听must notify 最快开奖直播搅珠结果 of a QLE听within 30 days of the qualifying event in order to be eligible to change their coverage selection. Changes in coverage must be consistent with the QLE and, based on proper notification, will be effective on the date of the event.
4.3.5听 听Leave Status. Employees on a paid or unpaid Leave of Absence are permitted to maintain their coverage in the Flexible Benefits Plan. When applicable, employees will be billed by Campus HR听for the appropriate employee/employer benefit听contributions.
4.4 听 Accidental Death and Dismemberment Insurance for Police and Public Safety Officers Killed in the Line of Duty
4.4.1听听听Description. If a 最快开奖直播搅珠结果 police or public safety officer dies while in the line of duty, a $100,000 death benefit will be paid to the beneficiary designated by the employee. If there is no designated beneficiary at the time of the employee's death for any amounts of benefits payable because of death, that amount will be paid to the employee鈥檚 estate. (See summary plan description for additional information.)
4.4.1.1听听听"Police officer" shall include all status 最快开奖直播搅珠结果 employees classified as Public Safety Officers I, II, III, IV, V or VI as well as Police Captains, Police Sergeants, Police Lieutenants, and Directors/Assistant Directors of Campus Safety and Security.
4.4.2听听听Eligibility. This benefit shall be paid in addition to any other benefits (such as Life Insurance and AD&D) the employee elected and enrolled in at 最快开奖直播搅珠结果 including any life insurance benefits provided by their collective bargaining contract.
4.4.3听听听Contributions. There is no employee contribution for this benefit.
4.4.4听听听Enrollment in this benefit is automatic and begins the first day of appointment.
4.5听听听Other Insurance Benefits.
4.5.1听听听Authority. 最快开奖直播搅珠结果 Human Resources may establish insurance benefits in addition to the Flexible Benefit plan. These will have no employer contribution. These optional insurance plans may provide employees听with the opportunity to select coverage and plan features for such programs as听Long-Term Care Insurance, Vision coverage, Hospital Indemnity, and Short-Term Disability coverage. These programs are normally paid through employee payroll deductions.
4.6听 听最快开奖直播搅珠结果's 403(b) Retirement Plan.
4.6.1听 听Description.听最快开奖直播搅珠结果 offers its eligible employees the opportunity to participate in a 403(b) voluntary defined contribution retirement plan. The Summary of Plan Provisions describes plan information, including, but not limited to eligibility, enrollment, contribution levels, vesting (including breaks in service), beneficiaries, withdrawals, involuntary termination, additional retirement contributions, and annual limits. The Plan is subject to federal laws, such as the Internal Revenue Code (IRS) and other federal and state laws. The provisions of the Plan are subject to revision due to changes in laws or to pronouncement(s) by the IRS.
4.6.1.1听听听Enrollment.听All new hires, eligible for the 403(b) plan, will be automatically enrolled at the 2.5% employee contribution rate (with the associated 4% employer match). These funds will be directed to a target-date investment with one of our vendors. Enrollees are strongly encouraged to review their investment options and adjust their contributions or opt out prior to the entry date (the first of the month following eligibility.)
This is a voluntary retirement plan and enrollees can stop participating at any time. Retirement contributions begin on the first day of the month following eligibility.
4.6.1.2听听 403(b) Plan Contributions. Both 最快开奖直播搅珠结果 and the participant contribute a percentage of regular budgeted salary every pay period. Employee听contribution options are outlined in the Retirement Summary Plan provisions along with enrollment and other information. Plan participation and contributions, including changes in contribution level,听begin the month following enrollment and/or change in the 最快开奖直播搅珠结果 Retirement Plan. In any pay period where there are no employee contributions, for any reason including reaching IRS maximums, there will also be no employer match.
4.6.1.3听听听Additional Retirement Contribution (ARC). In 1994 benefits-eligible employees hired prior to 6/30/1994 had the opportunity to choose an Additional 1% Retirement Contribution (ARC) made by 最快开奖直播搅珠结果 or the Medicare Complimentary Plan (MCP). Those who chose ARC and those hired and enrolled between 1994 and June 30, 2011 receive this additional 1% 最快开奖直播搅珠结果 contribution to their retirement plans. Those who chose the MCP receive the regular contribution amounts.
4.6.1.4听 听Contribution based on Salary over the IRS Permitted Level. 最快开奖直播搅珠结果 does not consider regular budgeted salary in excess of the IRS prescribed limit. The limit is indexed for inflation per IRS Section 401(a)(17)B for the purpose of calculating contributions to the 最快开奖直播搅珠结果's defined contribution retirement plan. Retirement vendor rules regarding personal annuities apply.
4.6.1.5听 听Vesting of contributions. Employees are fully and immediately vested in the accrued benefits arising from their contributions听听as well as听employer contributions.
4.7.1听听听Authority. 最快开奖直播搅珠结果 Human Resources shall be responsible for the development听and administration of the Tuition Benefit Plan.
4.7.1.1听听 Campus Human Resources is responsible for determining eligibility for tuition benefits for employees听and spouse or dependent children.听The Vice President/Dean of Student Affairs will verify eligibility of campus chaplain and ROTC personnel, spouses, and their dependent children by providing a list of eligible participants to the campus office responsible for personnel administration no later than the Monday preceding the first day of classes.
4.7.2听听听Employee Tuition Benefits
4.7.2.1听 听Description. For employees, the Tuition Benefit covers enrollment in any regular credit courses offered by 最快开奖直播搅珠结果 institutions with a 最快开奖直播搅珠结果 course identifier, and where the tuition is paid to a 最快开奖直播搅珠结果 entity. This benefit includes full employer paid coverage at the in-state rate of tuition (equals the tuition rate charged to New Hampshire residents and varies by institution and program) for both the courses and any mandatory fees that all students are assessed as a prerequisite for registration, unless specifically exempt. The costs for food and/or accommodations are not covered.
4.7.2.2听 听Eligibility. An employee is eligible for the Tuition Benefit following six months of employment in a status position (see USY V.C.8.1), provided that faculty will be eligible听following two (2) semesters of benefits eligible employment. An employee or faculty member must be employed in a status position for one year on or before the first day of classes in the semester for which application is made for a Tuition Benefit for their spouse/dependents (see USY V.A.4.7.3). Flex-year employees remain eligible for Tuition Benefits during periods of non-active service.
4.7.2.2.1听听听Coverage. The level of coverage for the Tuition Benefit (payment for courses - credit and/or noncredit) is up to five (5) courses in a fiscal year. Part-time Clinical Faculty with status appointments of at least 50% are eligible for the Tuition Benefit.
4.7.2.2.2听 听Non-credit Course Benefit. The plan also provides a 50% Tuition Benefit for non-credit courses for employees only. Mandatory fees for non-credit courses that all students are assessed as a prerequisite for registration, unless specifically exempt, will be paid under this benefit. The costs for food and/or accommodations are not covered. The benefit is included with the total number of courses permitted and outlined in USY V.A.4.7.2.2.1.
4.7.2.2.3听 听The Tuition Benefit Plan does not apply to institutes or courses offered by other educational institutions on campuses of 最快开奖直播搅珠结果.
4.7.2.2.4听听听The basic measure of the tuition benefit is by course rather than by credit hour. For example, both a two-hour course and a four-hour course will count as one (1) course.
4.7.2.2.5听听听If an employee听chooses to enroll for more courses/credits than those provided for in USY V.A.4.7.2.2.1听above, they听will be charged for the additional tuition at the in-state rate.
4.7.2.2.6听 听Approval by the employee's supervisor is required in order for an employee听to enroll in a course that is scheduled to meet during their听normal work hours.
4.7.2.2.7听 听The employee tuition and/or family tuition benefits are also available to campus Chaplains and ROTC personnel, spouses, and their dependent children in accordance with the terms and conditions as outlined in this policy.
4.7.3听听听Spouse and Dependent Children Tuition Benefit.
4.7.3.1听听听Description. The spouse and dependent children of status employees听may enroll in any of the regular credit courses offered by 最快开奖直播搅珠结果 at one-half of the current in-state tuition rate. The Tuition Benefit policy applies to official student exchange programs (has a 最快开奖直播搅珠结果 course identifier, and the tuition is paid to a 最快开奖直播搅珠结果 entity), in which the student remains fully registered at their听home institution and also covers administrative fees paid by students in the junior year abroad program.
4.7.3.2听听听Eligibility -- Children. For the purposes of this benefit, children are considered dependent if, at the time of class registration, they are unmarried, have not reached the age of 24, and are dependent on the employee for more than half of their financial support.
4.7.3.2.1听 听This benefit is not cumulative; that is, if both parents are employed by 最快开奖直播搅珠结果, the benefit is one-half of the current in-state tuition for their dependent child or children.
4.7.4听听听Employer Paid Tuition Benefits for Children of Deceased Employees. Children of deceased employees听who, at time of death, were either a tenured faculty member or had been employed in a status position for at least one听year听are entitled to the same educational benefit as indicated above.
4.7.5听听听Termination. An employee听who terminates during a semester, in which the educational benefit is being used, shall be responsible for a pro-rated portion of the benefit provided to the employee, spouse and/or dependent children (see USY V.F.10.4.12).
4.7.6听听听Taxability. 最快开奖直播搅珠结果 will comply with all state and federal laws regarding the taxation of tuition benefits.听Graduate Tuition benefits are subject to taxation through the employee鈥檚 payroll check and required taxes will be withheld.
4.8听听听Paid Holiday Leave.
4.8.1听听听Authority. Eligible status employees will receive paid leave for fourteen holidays designated by 最快开奖直播搅珠结果 Human Resources.
4.8.2听听听Designated paid holidays. The following days are designated as paid holidays, and all facilities will be closed except for essential operations: New Year's Day; Martin Luther King Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day and the day after; and Christmas Day. In addition, there will be four additional holidays at year-end, with dates specified by 最快开奖直播搅珠结果 Human Resources.
4.8.3听听听Eligibility. To receive paid holiday leave, an employee听must hold a status appointment; their听 appointment dates must encompass the holiday, and they听must not be in a Leave Without Pay situation immediately prior to or following a holiday. If an employee听is on paid leave when a designated holiday occurs, they听will receive paid holiday leave, and the time will not be charged as Personal听Time. Employees covered under a CBA should refer to their CBA to determine eligibility or alternative paid holiday schedule.
4.8.3.1听听听Percent time appointments. An employee appointed in a status position of at least 75% time earns holiday benefits based on their percent time of appointment, based on the employee's working schedule and when the holidays fall (see USY V.F.5.2).
4.8.3.2听听听Academic Year Faculty. Holidays for faculty members with academic year appointments are determined by the academic year calendar.
4.8.4听听听Holidays occurring on weekends. For those employees who normally work from Monday through Friday, the following applies: when a common holiday falls on a Saturday, the preceding Friday is the official holiday, and when a common holiday falls on a Sunday, the following Monday is the official holiday.
4.8.5听听听Special considerations for Non-Exempt Employees. When a designated holiday falls on a full-time non-exempt employee's day off, they听may take the same number of holiday hours off with pay during the same or following week; or, if approved by the supervisor, be paid for the holiday hours (see USY V.F.7.3.6) that听they are听entitled to at their听usual pay rate. (For percent time employees听see USY V.F.5.2.2.1)
4.8.6听听听Special considerations for Exempt Employees. If an exempt employee听is听required to work on a holiday, they听will be granted another day off with pay in lieu of the holiday at a听time approved by the supervisor.
4.9听 听UTime 鈥 Paid Time Off for Employees' Short- and Long-Term Absences.
4.9.1听 听Eligibility.听Status employees are eligible for Paid Time Off benefits except for employees who are听covered by a collective bargaining agreement (CBA) that does not explicitly reference UTime. Employees covered under a CBA should refer to their CBA to determine eligibility for UTime or alternative paid leave听benefits.听Also, refer to specific guidelines and/or 最快开奖直播搅珠结果 policy designations, including applicable 鈥済randfathered鈥 最快开奖直播搅珠结果 policies.
4.9.2听 听Immediate family member. For Paid Time Off and leave associated with the needs of an immediate family member, such qualified individuals are defined as: a child, stepchild, or grandchild, a biological, adoptive, or foster parent, stepparent, or legal guardian of the child or the child鈥檚 spouse or domestic partner, a parent-in-law,听a biological, adoptive, or foster grandparent or step grandparent, or a spouse or domestic partner, or other family members living in your household.
Employees covered under a CBA shall follow the definitions contained therein. Unpaid leaves, covered by FMLA, will follow the definitions established under those federal regulations.
4.9.3听 听Accrual.听Unless otherwise stated, Paid Time Off benefits are earned from the first day of employment and may be used after they are earned. For the following policies, a regular day is considered 8 hours; a workweek is 40 hours; and听a bi-weekly work period is 80 hours. Accrued Paid Time Off benefits include Personal Time and Sick Time, as well as Compensatory Time and Earned Time (as applicable). Actual accruals, deductions and salary continuation will be based on work schedules and years of service. Paid Time Off benefits will not accrue when an employee is not actively working (except for absences covered by Compensatory Time, Personal Time, Sick Time or banked Earned Time).
4.9.4听 听It is the responsibility of the employee and their supervisor to maintain accurate records that verify the use of Paid Time Off and Paid Time Off balances, utilizing 最快开奖直播搅珠结果 time and leave management processes.听Human Resources will assist with the recordkeeping of extended absences, in conjunction with Supervisors and third-party administrators (e.g., for Disability, FMLA, Parental Leave, etc.).
4.9.4.1听 听Paid Time Off may not be used to pay for hours that are more than the regular 40-hour workweek (USY V.F.5).听Unless otherwise allowed under policy, an employee must use all of their accrued Paid Time Off, as applicable to absence type听(including Compensatory Time and Earned Time), before transitioning to unpaid absences.
4.9.4.2听 听Paid Time Off will utilize any accrued Compensatory Time, first, before accessing other accrued benefits. Accrued Earned Time will be drawn from last. The order of draw down is as听follows:
Personal Time Use = Compensatory Time > Personal Time > Earned Time
Sick Time Use = Compensatory Time > Sick Time > Personal Time > Earned Time.
4.10听 听Personal Time.听The purpose of Personal Time is to provide employees with salary continuation for vacation days and to cover or supplement other out-of-office time to address personal needs not covered by other 最快开奖直播搅珠结果 policies.听Note:听Academic Year听Faculty听are not eligible for Personal Time, they remain eligible for other UTime provisions.听Personal Time is taken at a time mutually agreeable to the employee and their听supervisor, unless otherwise mandated by policy.听Employees are required to timely and accurately submit requests to use Personal Time, which must听 be timely reviewed and either approved or denied by their supervisor.
Personal Time may not be used to pay for hours in excess of the 40-hour workweek.听Institutional policy may establish specific approval procedures for exceptions to this limitation on use of Personal Time, but approval is also required from the 最快开奖直播搅珠结果 Chief Financial Officer and the 最快开奖直播搅珠结果 Chief Human Resources Officer.
4.10.1听 听The accrual rate is no more than 18 days per year for the first five years of status employment, and 24 days per year thereafter for a 1.0 FTE assignment. Employees who听are on a flex year schedule or flex-time that is听less than a 1.0 FTE (40 hours per week) will accrue time on a pro-rated basis. Employees听can have a maximum of 45 days of Personal Time.
Accrual Conversion Chart - Personal Time (Based on an 80 Hour Pay Period)
|
听 |
Days | Hours | |||||
|---|---|---|---|---|---|---|---|
| Service | Bi-Weekly | Monthly | Annual | Hourly | Bi-Weekly | Monthly | Annual |
| Up to 5 Years | 0.692 | 1.5 | 18 | 0.069 | 5.54 | 12 | 144 |
| 5 Years or More | 0.923 | 2 | 24 | 0.092 | 7.39 | 16 | 192 |
4.10.2听 听Cash-out. When an employee鈥檚 employment with 最快开奖直播搅珠结果 ends (termination, resignation or retirement), they will receive up to 30 days of unused Personal Time after听their final paycheck. Personal听Time may not be used to extend employment beyond the last day of work unless an employee will be a 最快开奖直播搅珠结果 Retiree (as defined in USY V.C.9.2.1) in which case up to (10) personal days may be used to extend employment from the last day of active service to the effective date of retirement (USY V.C.9.2.2).
4.11 Sick Time. Sick Time is designed to provide salary continuation for short-term and/or periodic absences due to personal medical needs. Medical documentation may be required at any time to substantiate an absence and/or to indicate an employee鈥檚 ability to return to work after an illness or injury. For any absences that are expected to last more than 5 days, the employee should contact Human Resources to discuss applying for FMLA protection and/or听extended, paid leave alternatives. If an employee doesn鈥檛 have a Sick Time balance available, they will use other accrued Paid Time Off, before going unpaid.
4.11.1听 听Accrual.听The accrual rate is no more than 15 days per year if an employee is on a 1.0 FTE assignment. Employees can have up to 60 days of accrued Sick Time.
Accrual Conversion Chart - Sick Time (Based on an 80 Hour Pay Period)
| Days | Hours | |||||
|---|---|---|---|---|---|---|
| Bi-Weekly | Monthly | Annual | Hourly | Bi-Weekly | Monthly | Annual |
| 0.577 | 1.25 | 15 | 0.058 | 4.62 | 10 | 120 |
4.12听 听Paid Family Care.听An employee may use up to 30听days of accrued Sick Time as Paid Family Care per fiscal year (July 1 - June 30) for the medical needs of an immediate family member, including support from an illness, accident or medical appointments. Paid Family Care may also include time for activities related to the administration of long-term care for an immediate family member (such as in a nursing facility or hospice). Paid Family Care runs concurrent with FMLA, if applicable.听If an employee uses all 30 Paid听Family Care days, or has exhausted available Sick Time, future absences for reasons normally covered by the Paid Family Care benefit, including absence to care for an ill family member, would require using all other accrued Paid Time Off to cover the absence before going unpaid.
4.12.1听 听Military Deployment. Paid Family Care can be used to cover time off for any qualifying exigency arising from an eligible family member鈥檚 military deployment. This could include attending military events, childcare and school activities, caring for a military member鈥檚 parent, time for counseling, rest and recuperation, financial or legal aid, and other post-deployment听related activities.
4.12.2听 听Employee鈥檚 Own Serious Medical Condition. Paid Family Care may also be used for an employee鈥檚 own, ongoing, serious medical condition (as defined by the Family Medical Leave Act), which is periodic in nature and not eligible for Short Term Disability (USY V.C 4.14). Use of Paid Family Care for this purpose will be approved and managed by Human Resources.
4.13听 听Parental Leave. The purpose of Parental Leave is to provide employees with salary continuation for up to 6听weeks, to take time off for maternity,听paternity and child bonding, including the transition of a child through adoption or surrogacy, or long term placement of a child (defined as 30 or more days) as a kindred or private foster care provider. Date of birth or placement must occur on or after the first day of employment.听If an employee is also covered by the Family and Medical Leave Act, Parental Leave will run concurrent with听FMLA.
4.13.1听 听Parental Leave can听be taken in consecutive days, or intermittently on an approved schedule,听within 12 months听of the effective date of the cause for Parental Leave. Parental Leave may also be used by an additional, eligible, 最快开奖直播搅珠结果 employee for the same cause. Future eligibility will be on a听rolling 12-month period from the effective date of the last use of Parental Leave.听Parental Leave can be taken in either half or full day increments. Parental Leave may be extended by up to 3 additional weeks through coordination with Human Resources, by supplementing that time with accrued Sick Time, then other Paid Time听Off prior to taking it unpaid.
4.14听 听Short-Term Disability. The purpose of Short-Term Disability (STD) is to provide an employee with salary continuation for a total disability due to a non-occupational accident or illness, for up to 26 weeks. Short-Term Disability cannot be taken on a partial or intermittent basis or to supplement another leave type. The date of disability must be on or after the first day of employment.
4.14.1听 听Elimination period. Benefits begin the first day of total disability following a non-work-related accident, or on the eighth day of total disability due to illness (including medical maternity).
4.14.2听 听Salary continuation.听After the elimination period and through week 8 (calendar day 56), approved STD benefits will be 100% of an employee鈥檚 current salary. From week 9 through week 26听(calendar day 182), the benefit will be 60% of the employee鈥檚 salary.
4.14.3听 听Supplementing Short Term Disability. An employee can cover the one-week elimination period and/or supplement the 40% salary gap by using accrued Sick Time (or other Paid Time Off, if Sick Time has been exhausted).
4.15听 听Bereavement Leave.听An employee is entitled to five days of Bereavement Leave if an immediate family member (USY V.A. 4.9.2)听dies, and one day of Bereavement Leave if other relatives (noted below) die.
4.15.1听 听Other relatives include the employee鈥檚 brother-in-law, sister-in-law, uncle, spouse鈥檚 uncle, aunt, spouse鈥檚 aunt, nephew, spouse鈥檚 nephew, niece, spouse鈥檚 niece, spouse's grandparent, great uncle, spouse鈥檚 great uncle, great aunt, spouse鈥檚 great aunt, first cousin and spouse鈥檚 first cousin.
4.15.2听 听Additional Time Off. If additional time off is necessary due to the death of a family member, arrangements may be made with Human Resources to permit the employee to use accrued Paid Time Off (applicable based on the reason for the extension) prior to taking time off without pay.
4.15.3听 听Documentation.听An employee鈥檚 immediate supervisor or Human Resources may request supporting documentation to confirm Bereavement Leave.
4.16听 听Community Service. 最快开奖直播搅珠结果 encourages employees to become involved in our community鈥攖o provide voluntary support of programs that positively impact the quality of life within our employees鈥 community. The following guidelines apply to community service through a non-profit community program of a personal interest, or as part of a campus-sponsored activity.
4.16.1听 听An employee may take up to 8 hours听of paid time during one working day per fiscal year to participate in a volunteer program. Supervisors must approve Community Service program participation at least 15 days before the program begins, to allow for the coordination of work-related responsibilities.
Volunteer time should not conflict with peak work schedules, result in cancellation of classes, create a need for overtime, cause conflicts with other employee鈥檚 schedules or otherwise run counter to Conflict of Interest (USY V.D.7) or Political Activity Regulations (USY V.D.8). If a conflict arises, or the requested activity does not fall within established guidelines, the request may be denied.
4.16.1.1听 听Eligible activities include, but are not limited to, the following:
- Volunteering with a non-profit, charitable organization, such as United Way, Habitat for Humanity, humane shelters, family assistance services, etc.
- Assistance with grade school activities, such as reading or writing assistance, or chaperoning field trips
- Staffing or donating to a blood drive, such as those sponsored by the Red Cross.
- Providing support to a campus-specific community service event (such as those shown under听).
4.17听 听An employee is eligible for Military Leave for the purpose of reserve training or other听active duty required by the individual's Uniformed Services Employment in accordance with听USY V.C.17.
4.18听 听Time off Benefits for Non-Exempt Employees听covered by CBA.
4.18.1听听听Description. Status non-exempt employees may cover absences with Earned Time (ET).听 ET covers absences for Vacation, Sick Leave, Interim Disability, Bereavement Leave, Maternity Leave, and Short-Term military Leave.听Unused ET may also be received as a payment in cash at the time of voluntary termination or retirement. ET is available as soon as it is "earned." The exact amount of ET accrued each year will depend on the years of service to 最快开奖直播搅珠结果.
4.18.2听 听Eligibility. All non-exempt employees who are employed in a status position.
4.18.3听听 Accrual Rate. Non-exempt employees accumulate ET听based on the number of hours they work in their budgeted position and their number of years of status employment within 最快开奖直播搅珠结果.
For the purpose of this policy, one year of employment will equal 12 consecutive months of employment from date of hire. Non-exempt employees accumulate ET听based on status pay hours up to those hours budgeted, and worked for the position, and years of employment to 最快开奖直播搅珠结果. There is no maximum accumulation of ET.
Accrual Rate for those with current status employment start dates effective to July 1, 2011 or later:
| Years of Employment | Rate Earned Per Hour | Approx. Days Per Month |
|---|---|---|
| At Least Hire Date up to 12 | .092 | 2.000 |
| At Least 12 and over 12 | .125 | 2.718 |
听
Accrual Rate for those with current status employment start dates prior to July 1, 2011:
| Years of Employment | Rate Earned Per Hour | Approx. Days Per Month |
|---|---|---|
| At Least Hire Date up to 6 | .092 | 2.000 |
| At Least 6 up to 12 | .111 | 2.416 |
| At Least 12 up to 18 | .130 | 2.833 |
| At Least 18 and Over | .149 | 3.250 |
听
4.18.4听 听Earned Time Use. ET听may be used any time after the pay period in which it is earned, including during the employee's introductory period. All planned absences will be mutually agreed upon by the employee and their supervisor prior to the date of absence.听ET may be used without prior approval when personal emergencies prevent prior approval. In such cases, the employee is responsible for notifying the supervisor of the absence due to a personal emergency.听If the employee鈥檚 ET includes an approved holiday, they will receive the holiday pay, and the time will not be charged as ET.
4.18.4.1听 听Increments. ET听should be used in units of one-quarter hour or more.
4.18.4.2听听 When ET听is used to cover work time lost due to illness or injury, medical documentation may be required at any time to substantiate an absence and/or to indicate the ability of the individual to return to work following an illness or injury (see USY V.C.12.2).听This may also indicate the need for use of the Family Medical Leave Act and the need to contact Campus Human Resources for information concerning Long-Term Disability (see USY V.A.8.1)
4.18.4.3听听 Minimum Usage. Minimum usage is calculated each pay period at 45% of the ET accrued for that pay period. The total number of minimum usage hours derived from this calculation is compared to the total number of ET hours used at the end of the fiscal year. If the minimum usage requirement has not been met by June 30, remaining minimum usage hours will be subtracted from the employee's ET听balance prior to its being carried forward into the new fiscal year.听New non-exempt employees hired prior to January 1 will be required to satisfy the minimum usage requirement by June 30 of the end of their first partial year of employment.听Computation of minimum usage will occur as of June 30 of each year. Employees with less than six months of service are exempt from minimum usage requirements. Hours converted into the Sick Leave Pool do not count toward minimum usage requirements.
4.18.5听 听Sick Pool.
4.18.5.1听 听Description. The Sick Pool is intended to provide additional security by allowing employees the opportunity to exchange ET听hours for Sick Pool hours at the equivalent rate of three Sick Pool hours for each hour of ET. Each institution establishes a one-month period each year for "open enrollment" in the Sick Pool. In addition, an employee who completes their initial introductory period will then be allowed a 30 day period to convert accrued ET听hours to Sick Pool hours.
4.18.5.2听听 Sick Pool hours is used for extended periods of illness or injury and are听not eligible for pay out听at retirement or termination. ET听benefits accrue only during the initial three weeks (15 working days) of each separate use of the Sick Pool.
4.18.5.3 听听Usage of Sick Pool commences with the sixth consecutive day of absence from work due to illness or injury. ET may be used to cover the initial 5 day period.听A physician's report must accompany the request to use Sick Pool. Periodic updates from the employee鈥檚 physician may be required.听The use of the Sick Pool may indicate the need for FMLA. After three months of absence from work, the employee should contact the 最快开奖直播搅珠结果 Human Resources Office for information concerning Long-Term Disability (see USY V.A.8.1).
4.18.5.3.1听 听Campus Human Resources may grant an exception to the policy that requires the usage of the equivalent of five (5) ET听days before being permitted access to the Sick Pool when either of the following circumstances occur: (1) when an employee returns to work after using Sick Pool but is disabled again within 10 working days, or (2) when the disability is certified by a physician to be the same as for the original use or from the same cause as the original Sick Pool usage.
4.18.5.4听听听The maximum Sick Pool an employee may accumulate is the equivalent of 150 days (1,125 hours for those on a 37.5 hour work week and 1,200 hours for those on a 40-hour work week). An employee听may add to their Sick Pool once each fiscal year according to the procedures adopted by each individual institution.
4.18.5.5听听听Exhaustion of ET/Sick Pool. An employee听on an approved absence who has used all ET听and Sick Pool will be placed on Leave Without Pay. If the illness/injury qualifies for FMLA leave (see USY V.C.19), benefits will continue for the period of the FMLA (see USY V.C.19). Other continuance of benefits during a leave without pay is set forth in USY V.C.16.
4.18.5.6听听听Position Status. When there is supporting medical documentation of an employee's absence due to illness or injury, 最快开奖直播搅珠结果 will normally not terminate an individual from their position for six months from the first date of absence. For those individuals in their initial introductory period, the position will not be held unless the disability is due to pregnancy or covered by Workers' Compensation.
4.18.5.7听听听Return to Work. Following a period of absence due to illness/injury, medical documentation supporting the employee's ability to perform the essential functions of the job is required prior to returning to work (see USY V.C.12.2).
4.18.5.8听 听Use of Sick Pool for Family Leave. Non-exempt employees with at least one year of status听service may use up to a maximum of 10 days of accrued Sick Pool time per fiscal year (75 hours for those on a 37.5 hour work week and 80 hours for those on a 40 hour work week prorated for employees working part-time) for Family Leave. This leave may be used for medical appointments, illness, or medical needs of an immediate family member; prenatal or postnatal care; or for purposes of caring for a new baby or adoptive/foster child after placement and/or for Crime Victim Leave (see USY V.C.20.2). Access to the Sick Pool for the use of family or crime victim leave does not require the prior use of five ET days.
4.18.5.8.1听听听Immediate family member is defined as spouse, parent, legally dependent child, or any person living in the staff member's household.
4.18.5.8.2听听听Bereavement Leave. After supervisory notification, an employee听may use Family Leave for Bereavement Leave. Use of Family Leave for Bereavement Leave follows the same parameters described in USY V.A.4.14.1 and USY V.A.4.14.2.
4.18.6听听听Record keeping. The institution is responsible for maintaining accurate records that verify the usage and current ET/Sick Pool leave balances of each employee.
4.18.7听听听Cash-out of Earned Time (ET) Hours. Eligible non-exempt employees听have the opportunity during a predesignated month each听calendar year to cash-out up to a maximum of 80 hours of ET. The听cash-out hours will be paid at the hourly rate in effect at the time of the cash-out. Cash-out payments are subject to taxation.
4.18.8听听听Pay out at Termination, including Retirement. Earned Time may not be used to extend employment beyond the last day of work unless an employee will be a 最快开奖直播搅珠结果 Retiree (as defined in USY V.C.9.2.1) in which case up to (10) Earned Time days may be used to extend employment from the last day of active service to the effective date of retirement (USY V.C.9.2.2). Earned Time is paid off at the base rate of pay at time of termination in accordance with USY V.C.10.
4.18.9听听听Conversion from ET听to Vacation and听Sick Leave as a result of change from non-exempt to exempt (For conversion from Vacation听Leave and Sick Leave to ET听see USY V.A.4.10.7)
4.18.9.1听听听When an employee听transfers, is promoted, or reclassified into an exempt status position, ET听benefits are converted using the following procedure:
4.18.9.1.1听听听If the employee has a total ET听accumulation of the equivalent of twenty (20) or fewer days (160 hours), the total amount accumulated will听be converted to Vacation听 Leave and transferred with employee.
4.18.9.1.2听听听For any ET听credit in excess of the equivalent of 20 days, an option allowing the remaining accumulation to be either transferred to Sick Leave or Vacation Leave or paid to the employee is provided. In the event an employee听is promoted or transferred into a position that does not accumulate vacation, i.e., an AY faculty position, the employee will be paid accumulated ET.
4.18.9.1.3听听听Sick Pool Hours may be converted to the traditional Sick Leave program听at听the rate of the equivalent of three (3) Sick Pool Days (24 hours) for one Sick Leave Day.
4.19听 听Time off Benefits for Exempt Employees covered by CBA.
4.19.1听听听Eligibility. All members of the fiscal year faculty and exempt employees who are employed in a status position are eligible for Vacation听Leave. Vacation Leave is earned from the first day of employment and may be used after it is earned. Vacation Leave听is taken at a time mutually agreeable to the employee and the supervisor.
4.19.1.1听听听Faculty. Time off Benefits for faculty members with academic year appointments are determined by the academic year calendar. For those faculty members appointed on a fiscal year basis (12 months) reference USY V.A.4.10.2 for accrual rate.
4.19.2听听听Accrual Rate.
4.19.2.1听听听The accrual rate for eligible Exempt employees is one and a half (1.5) days per month for the first five years of status employment and two (2) days per month thereafter.
4.19.2.1.1听听听Exception. For those with a current status employment start date prior to July 1, 2011, the accrual rate will be two (2) days per month.
4.19.3听听听Flex Year Appointments. Employees with flex year status appointments earn Vacation Leave on a prorated basis.
4.19.4听听听Maximum Balance. The maximum balance at the end of each month is 45 days. The maximum number of days for payout at termination will be 30 days.
4.19.4.1听听听Employees promoted or transferred into a new employee classification, i.e., Exempt and Non-Exempt are entitled to carry their accumulated Vacation Leave with them to the new position. In the event an employee is promoted or transferred into a position that does not accumulate Vacation Leave, i.e., an academic year faculty position, the employee will be paid for their accumulated Vacation Leave/ET听prior to reporting to the new position. (For conversion of ET听to Vacation听Leave, see USY V.A.4.9.9)
4.19.5听听听Vacation听Leave Use. Exempt staff members should use Vacation Leave in increments of one-half day or more. Planned use of Vacation Leave must have the approval of the supervisor prior to taking the leave. Vacation Leave may be used without prior approval when personal emergencies prevent prior approval. In such cases, the employee is responsible for notifying the supervisor of the absence due to a personal emergency. If the employee's Vacation Leave听includes an approved holiday, they will receive holiday pay, and the time will not be charged as Vacation Leave.
4.19.5.1听听 Leave Usage. Supervisors are required to grant, at times mutually agreeable,听a minimum of nine听days of Vacation/Personal Leave per year for employees听with less than five years of service from date of hire/rehire and twelve听days of Vacation Leave per year for the employees听with five or more years of service. Vacation Leave usage is calculated on a fiscal year basis, July 1 through June 30.
4.19.6听听听Vacation Leave Pay out听at Termination including Retirement. Vacation Leave days may not听be used to extend employment beyond the last day of work unless an employee听or fiscal year faculty member will be a 最快开奖直播搅珠结果 Retiree (as defined in USY V.C.9.2.1) in which case up to ten Vacation Leave听days may be used to extend employment from the last day of active service to the effective date of retirement (USY V.C.9.2.2).听Upon termination of employment, employees will be paid their accrued and unused Vacation Time in accordance with USY V.C.10.
4.19.7听听听Vacation Leave during Unpaid Leave. In cases of unpaid leaves of absence, accrued but unused Vacation Leave will be carried forward through the period of the leave. If the employee听does not return to work any accrued and unused Vacation Leave will be paid at termination in accordance with USY V.C.10.
4.19.8听听听Conversion from Vacation Leave and Sick Leave to Earned Time (ET). When an employee听transfers, is promoted or reclassified into a non-exempt position, Vacation and Sick Leave are converted using the following procedure:
- Vacation Leave: Ratio 1 full-time day to 8 hours of ET
- Sick Leave (conversion pro-rated depending on years of service)
4.19.8.1听听听Conversion Table for Transfer of Existing Sick Leave into ET/Sick Pool Days
| Accumulated Sick Leave | Years of Full-Time Service | |||
|---|---|---|---|---|
| 听 | 0-6 | 6-12 | 12-18 | 18+ |
| 0-50 days | 1 day/8 hours | .75/8 hours | .50/8 hours | .25/8 hours |
| 51-99 days | 1 day/8 hours* | .80/8 hours | .65/8 hours | .55/8 hours |
| 100+ days | _ _ _ | 1 day/8 hours | 1 day/8 hours | 1day /8 hours |
*A special appeal will be allowed for employees whose Sick Leave converts at less than the 1:1 ratio. Where medical evidence exists to support high usage of Sick Leave, the 1:1 conversion may be authorized by the Campus Human Resources Director.
4.19.8.2听听听If the Vacation Leave conversion exceeds 480 ET听hours, the additional hours will be automatically converted to Sick Pool hours. The maximum Sick Pool time is the equivalent of 150 days (1,125 hours for staff on a 37.5 hour work week and 1,200 hours for those on a 40-hour work week).Thus, if an employee has a total conversion of 110 days or more, the employee will begin the ET听program with 480 ET听hours and either 1,125 or 1,200 Sick Pool hours.
4.19.8.3听 听Pay Schedule Bridge. Prior to converting Vacation Leave days to ET hours, an exempt employee听may cash out up to five (5) Vacation Leave days at the pre-conversion salary rate to bridge the gap between exempt and non-exempt pay schedules.
4.19.9听听听Record Keeping. It is the responsibility of each department to maintain accurate
records that verify the usage and current Vacation/Sick Leave balances of each employee.
4.20听 听Sick Leave for those covered by CBA.
4.20.1听听听Eligibility. Faculty and exempt employees with status appointments are eligible for Sick Leave.
4.20.2听听听Description. Sick Leave is designed to provide salary continuation for absences due to personal illness and injury or Family Leave as described below in USY V.A.4.11.2.2. Medical documentation may be required at any time to substantiate an absence and/or to indicate the ability of the individual to return to work following an illness or injury (see USY V.C.12.2).
4.20.2.1听听听If documentation indicates the potential for an illness or injury听to last more than six months, the employee should contact Campus Human Resources for information concerning Long-Term Disability (see USY V.A.8.1).
4.20.2.2听听听Use of Sick Leave for Family Leave. Full-time employees听with at least one year of benefits-eligible service may use up to a maximum of 10 days of accrued Sick Leave per fiscal year (prorated for percent time staff) for Family Leave. This leave may be used for medical appointments, illness, or medical needs of an immediate family member; prenatal or postnatal care; or for purposes of caring for a new baby or adoptive/foster child after placement. It may also be used for extended Bereavement Leave (see USY V.A.4.11.2.2.2) and/or Crime Victim Leave (see USY V.C.20.2).
4.20.2.2.1听听听Immediate family member is defined as spouse, parent, legally dependent child, or any person living in the staff member's household.
4.20.2.2.2听听听Extended Bereavement Leave. After supervisory notification and the use of Bereavement Leave, an employee听may use Family Leave for extended Bereavement Leave in the event of the death of an immediate family member. Bereavement Leave follows the same parameters described in USY V.A.4.13.
4.20.3听听听Accumulation. Sick Leave accumulates at the rate of 1 1/4 days each month based on a full-time听 appointment; flex-year appointments accumulate Sick Leave based on their percent time of appointment. The maximum accumulation of Sick Leave is 130 (working) days.
4.20.3.1听听听Introductory Period. Sick Leave is accumulated during an individual's introductory period and may be used the month after it is accumulated.
4.20.4听听听Record keeping. Each department is responsible for maintaining accurate records that verify the usage and current Sick Leave balances of each employee.
4.20.4.1听听听Faculty records. When faculty members are absent from their duties because of illness, and other faculty members assume their responsibilities on a temporary basis, no formal report of absence is required unless the absence exceeds one month or is of a serious nature as defined by FMLA听(see USY V.C.19).
4.20.5听听听Position Status. When there is supporting medical documentation of an听absence due to illness or injury, 最快开奖直播搅珠结果 will normally not terminate an employee from their position for up to six months from the first date of absence. For those individuals in their initial introductory period, the position will not be held unless the disability is due to pregnancy or is covered by Worker's Compensation.
4.20.6听听听Return to Work. Medical documentation supporting the employee's ability to perform the essential functions of the job is required prior to return to work (see USY V.C.12).
4.21听 听Interim Disability Leave for those covered by CBA.
4.21.1听听听Eligibility. Faculty and Exempt employees with status appointments are eligible for Interim Disability benefits.
4.21.2听听听Description. In situations where medical documentation concerning an employee's inability to work indicates that the duration of the illness/injury will cause an absence from work of more than six months, Interim Disability provides the continuation of the individual's salary and benefits up to a total of six months absence from work inclusive of Sick Leave.
4.21.2.1听听听During the period of Sick Leave/Interim Disability, the employee听will be placed on FMLA听as outlined in USY V.C.19 and should apply, through 最快开奖直播搅珠结果 Human Resources, for Long-Term Disability which may provide income and continuance of benefits following the expiration of Interim Disability.
4.21.2.2听听听If there is a subsequent period of disability after use of all or part of the Interim Disability benefit provided above and if the subsequent disability is unrelated to the first, the policy set forth in USY V.A.4.12.2.1 will apply.
4.21.2.3听听听Should an employee's repetitive disabilities create an inability to perform the essential functions of the position, appropriate action shall be considered, i.e., application for Long-Term Disability (see USY V.A.8.1) or an accommodation as outlined in USY V.C.4.5.
4.21.3听听听Compensation. If accrued Sick Leave is exhausted, and medical documentation states that the employee is unable to return to work, salary is continued for the period of disability through paid Interim Disability Leave up to a total of six months' absence from work inclusive of Sick Leave.
4.21.4听听听Continuation of Benefits. Benefits shall continue during the period of Interim Disability, with the exception of the accrual of Vacation Leave and Sick Leave and personal use of the Tuition Benefit.
4.21.5听听听Position Status. A position will be held during the period of Sick Leave/Interim Disability leave for a maximum of six months from the first date of absence from work. For those individuals in their initial introductory period, the position will not be held unless the disability is due to pregnancy or is covered by Workers'听Compensation (see USY V.A.8.2).
4.21.6听 听Interim Disability - Pregnancy
4.21.6.1听听听When medical documentation indicates that an employee听(for eligibility see USY V.A.4.12.1) is unable to perform their duties and responsibilities because of medical conditions related to pregnancy and/or childbirth, the employee who plans to return to their听position听may use accrued Sick Leave/Interim Disability Leave/Family Medical Leave, and their听position will be held (see USY V.C.19).
4.21.6.2听听听The period of leave is determined on a case-by-case basis from medical documentation. As with all leaves for Interim Disability, the period of leave shall first include the use of accumulated Sick Leave.
4.21.6.3听听听When the employee's medical condition no longer requires absence from work, they are听expected to return to work. However, FMLA听provides the option of up to a total of 12 weeks of leave from their听position for child rearing purposes. Continuance of salary under FMLA is contingent on use of their听accrued Vacation Leave (see USY V.C.19).
4.21.6.4听听听Return to Work. Medical documentation supporting the employee's听ability to perform the essential functions of the job is required prior to return to work (see USY V.C.12).
4.22听 听Bereavement Leave for those covered by CBA
4.22.1听听听Description. Faculty and Exempt employees are entitled to five days of Bereavement Leave for the death of an immediate family member and one day for the death of other relatives.
4.22.1.1听听听Non-Exempt employees covered by ET听may use five days of Sick Pool Leave for the death of an immediate family member and one day for the death of other relatives following the parameters of USY V.A.4.13.
4.22.2听听听Those individuals considered immediate family include spouse, mother, father, stepparents, father-in-law, mother-in-law, son, daughter, son-in-law, daughter-in-law, stepchildren, sister, brother, stepbrother, stepsister, grandparents, grandchildren, and individuals living within the faculty/staff member's household.
4.22.3听听听Other relatives include brother-in-law, sister-in-law,听uncle, spouse's uncle, aunt, spouse's aunt, nephew, spouse's nephew, niece, spouse's niece, great uncle, spouse's great uncle, great aunt, spouse's great aunt, first cousin, spouse's first cousin.
4.22.4听听听Additional Time Off. If additional time off is necessary due to the death of a family member, arrangements may be made to permit the employee to use Vacation Leave/ET听or take time off without pay.
4.22.5听听听Documentation supporting the use of Bereavement Leave may be requested by the immediate supervisor or Human Resources.
5.听听听Benefits Available to Adjunct Faculty and Staff. Adjunct employees are eligible to enroll in the benefit plans outlined below.
5.1听听听最快开奖直播搅珠结果's 403(b) and 457(b)听Retirement Plans (Adjunct). Adjunct employees听may make contributions to one or both of 最快开奖直播搅珠结果's defined contribution plans on a tax-deferred basis through payroll deductions. There is no employer contribution.
5.2听 听Medical Insurance Coverage. Under the Affordable Care Act (ACA), adjunct employees, except work study students, who work an average of 30 or more hours per week per year are eligible to enroll in the adjunct medical plan. 听The 最快开奖直播搅珠结果 adjunct medical option is a cost-shared high deductible health plan.听
5.2.1听 听Eligibility. 听Those adjuncts hired for 30 or more hours per week for a continuous period of three months or more are eligible for immediate enrollment with coverage beginning the month following enrollment. For other adjuncts, coverage is determined through a measurement period which is used to evaluate how many hours employees worked in a given time period as defined by the ACA. 听For 最快开奖直播搅珠结果, those who worked an average of 30 hours or more per week from mid-October of one calendar year through mid-October of the following calendar year are eligible to enroll in the fall of that calendar year for medical coverage which would take effect the first day of the next calendar year.
5.2.2听 听Enrollment. 听最快开奖直播搅珠结果 HR will notify eligible employees regarding enrollment details following the听measurement period. 听Campus HR are responsible for notifying eligible employees regarding enrollment status throughout the year.
6.听听听Benefits Following Termination.
6.1听听听Last Day of Benefits Coverage. At termination, the last day of active service is considered the benefits termination date听(with the exception of Medical, Dental and Vision coverage which continue through the end of the month of the termination) . Active service is exclusive of any type of paid or unpaid leave (including Sick Leave, Vacation Leave, or ET) as well as non-work periods for flex-year employees and academic year faculty,听unless the employee will be a 最快开奖直播搅珠结果 Retiree (as defined in USY V.C.9.1.1) in which up 10 days of accrued ET/Vacation days may be used to extend employment from the last day of active service to the effective date of retirement.
6.1.1听听听Academic Year Faculty. The last day of Medical and Dental benefits coverage for academic year faculty may be extended up to the start of the next official 最快开奖直播搅珠结果 institution鈥檚 academic year, in circumstances when the faculty member performs service to the institution outside the established academic year dates. This service may be paid adjunct work, or may be unpaid work associated with completion of teaching or research responsibilities. This extension is normally recommended by the Dean or Institute Director with final approval by the听institution's Provost's Office and written notification to the 最快开奖直播搅珠结果 Benefits Office 30 days prior to听the end of the academic year.听Unless the听faculty member is eligible for Medicare, this extension is done through COBRA and provides the approved continued coverage at the employee rate.
6.2听听听Medical and Dental Benefit Continuation. The Consolidated Omnibus Benefits Reconciliation Act (COBRA) is the federal law that provides employees who lose their Medical and/or Dental coverage the opportunity to purchase that coverage.
6.2.1听听听Eligibility. All employees covered by 最快开奖直播搅珠结果's Medical and/or Dental plan are entitled to elect to remain covered by the plan(s) at their own expense and without proof of good health after coverage would otherwise terminate.听Note: Medicare eligibility will affect eligibility for COBRA.
6.2.2听听听Description. Coverage may be continued for up to 18 months following a qualifying event such as voluntary or involuntary loss of employment and for up to 36 months following death, divorce or legal separation from a covered employee. Coverage may also be continued for a dependent child no longer eligible under the terms of the plan(s).
6.2.3听听听Employee's Responsibility. In order to continue coverage, the employee must notify 最快开奖直播搅珠结果, or its designee, as soon as possible, but in no case may it be later than 60 days from the date of the qualifying event. Specific details regarding COBRA's terms and conditions are outlined in the medical and dental plan descriptions.
6.2.4听听听Survivors of Deceased Employees. If enrolled under the employee's plans, the spouse and dependent children of a deceased employee will be provided with continuation of 最快开奖直播搅珠结果's contribution to the Medical and Dental plan for up to six months from the听date of death. After the six months have expired, the surviving spouse and dependent children will be offered the opportunity to continue听coverage through COBRA at the standard rates.
6.3听听听Flexible Spending Accounts (FSA).听The effect of terminating employment on FSA accounts depends on the type of account, as follows. FSA plans are governed by IRS regulation and any unused funds at the end of the claim submittal deadline will be forfeited.
Healthcare FSA: The deadline to incur FSA expenses is the last day of employment, and the deadline to submit claims is 90 days from the termination date. If you elect COBRA continuation, the Healthcare FSA program will continue through the COBRA period (or calendar year end 鈥 whichever comes first.)
Dependent Care FSA: The Dependent Care FSA does not qualify for COBRA continuation. However, our Dependent Care FSA plan does allow for a spend down provision; employees may continue to incur expenses beyond their termination date, up to their remaining balance at the time of termination and submit those claims by the standard annual end date.
6.4听 听Tuition Benefit. An employee who terminates during a semester, in which the听educational benefit is being used, shall be responsible for a pro-rated portion of the benefit provided to听the employee, spouse and/or dependent children. See USY V.A.6.1 and USY V.F.10.4.12.
6.5听 听Life Insurance. An employee听may convert 最快开奖直播搅珠结果鈥檚 Group Life Insurance to an Individual Life听Insurance policy within 31 days of termination. The conversion notice and request form will be furnished by the life insurance vendor.
6.6听 听Unemployment Compensation Benefits.
6.6.1听 听Definition. Unemployment Compensation is administered by the State of New Hampshire and provides partial income replacement to employees who lose their jobs through no fault of their own.
6.6.2听 听Contributions. 最快开奖直播搅珠结果 assumes the cost of the Workers' Compensation insurance.
6.6.3听 听Eligibility. This benefit applies to all employees who receive wages from 最快开奖直播搅珠结果. It does not apply to student workers.
7.听听听Benefits Following Retirement.
7.1听听听Normal Retirement Age. The 最快开奖直播搅珠结果 considers age 65 as the "normal retirement age" in accordance with the retention of this age by the Social Security Administration as the age for retirement. Its only purpose is to provide a reference point for employees in their retirement considerations. 最快开奖直播搅珠结果 employees听may be considered to be "retirees" as defined in employment policy (USY V.C.9.2). In听addition any police officer who retires at age 45 or older with 20 years of听service as a full-time certified law enforcement officer or at age 60 or older with three years of such听service will be considered a "retiree."
7.2听听听Social Security.
7.2.1听听听Full benefits under the federal Social Security Program vary based on one's year of birth, but may begin on a reduced basis as early as age 62. Medicare eligibility remains at age 65.
7.2.2听听听Eligibility. 听Employees听should contact the听Social Security Office at least two to听three months prior to retirement to discuss benefits and make arrangements to receive them.
7.3听听听Income from 最快开奖直播搅珠结果 403(b) and 457(b) Retirement Accounts. An employee must contact the vendor(s) to discuss options for retirement account fund distribution.
7.3.1听听听Retirement Income from 最快开奖直播搅珠结果 Sponsored Retirement Plans. Retirement income benefits are subject to IRS regulations. Benefits may begin any time after the employee fully retires or terminates听 employment or as described in USY V.C.9.
7.3.2听听听Income from Operating Staff Retirement Plan (frozen). 最快开奖直播搅珠结果 maintains a听defined benefit plan called the Operating Staff Retirement Plan for those employees who joined the plan prior to January 1, 1987.
7.3.3听 听Retirees with Additional Retiree Contribution Guarantee.
7.3.3.1听 听Eligibility. In 1994 status employees hired prior to 6/30/1994 had an opportunity to choose an Additional 1% Retirement Contribution (ARC) or the Medicare Complementary Plan听(MCP). Those who chose no retiree medical coverage (MCP) had a guarantee of a minimum of $10,000 in their ARC account at retirement. Campus Human Resources has information concerning the individual application of this ARC guarantee.
7.4听听听Medical Coverage for Retirees Age 62 through age 65 and for Full-time Certified Police Officers.
7.4.1听听听All employees who meet the qualifications of a 最快开奖直播搅珠结果 Retiree (see USY V.C.9.2) and are enrolled in a 最快开奖直播搅珠结果 Medical Plan prior to retirement and retire, may continue coverage per 最快开奖直播搅珠结果 guidelines until they are eligible for Medicare coverage at age 65.
7.4.2听听听In order to maintain medical coverage per 最快开奖直播搅珠结果 guidelines retiring employees will pay the same premium contributions as active employees up to a maximum period of three years.
7.4.2.1听听 Coverage for Spouse and/or Dependents. Employees听must be covering a spouse and/or dependents under their 最快开奖直播搅珠结果 Medical Plan at retirement in order for the spouse and/or dependents听to be eligible for continued coverage. Coverage for family members ends on the same date as coverage for the听employee ends. (See USY V.A.7.5 and USY V.A.7.6 below.)
7.4.3听听听最快开奖直播搅珠结果 police officers may be eligible for medical coverage between the ages of 45 and 62 as defined and approved by the BOT. Officers retiring at age 62 or after will be听eligible to听select the same medical plan, coverage and contributions as all other employees retiring听at age 62 or later, as per their collective bargaining agreement.
7.5听听听Medical Coverage for Retirees Over Age 65 with the Additional Retiree Contribution (ARC). The ARC contribution was implemented to provide funds for retirees to purchase a medical plan to supplement Medicare, which generally takes effect the first of the month in which a Retiree attains age 65. There is no option for 最快开奖直播搅珠结果 medical coverage for employees听under ARC, except for those subject to COBRA provisions.
7.5.1听听听Coverage for family members ends on the same date as coverage for an employee ends.
7.6听听听Medical Coverage for Retirees Over Age 65 with the Medicare Complementary Plan.
7.6.1听听听Eligibility. In 1994 status employees hired prior to 6/30/1994 had the opportunity to choose an Additional 1% Retirement Contribution (ARC) or the Medicare Complementary Plan (MCP). Only those who selected the MCP听at that time are eligible for the plan at retirement. In order to meet the 最快开奖直播搅珠结果 definition of a Retiree, an employee began accumulating years of service toward this benefit starting at age 52. Employees must meet all of the criteria of a Retiree as defined in USY V.C.9.2 and be an active participant听in a 最快开奖直播搅珠结果 Medical Plan听prior to retirement.
7.6.2听听听Spouse and/or Dependent Coverage. Employees must be covering a spouse and/or dependents under their Medical Plan at retirement in order for them to be eligible for continued coverage.
7.6.2.1听听听If a spouse is age 65 or older, they will be transitioned to the 最快开奖直播搅珠结果 MCP.
7.6.2.2听听听If the spouse and/or dependents of retirees are less than age 65 and are eligible for coverage after an employee reaches age 65, the employee will pay the same premium as active employees for a maximum of three years after the employee's retirement date. Following the three years, the employee will contribute 50% of the total cost of the coverage.
7.6.2.3听听听In the event the Retiree dies, the spouse may continue in the MCP听for the rest of their听life or until remarriage.
7.6.2.4听听听If the employee听who chose the MCP听is over age 52 and has at least 10 years of service and dies either while on active service or while on an approved Early Retirement Plan, Long-Term Disability, or chronic Workers鈥櫶鼵ompensation, their听spouse, and/or disabled dependent is still eligible for the MCP听at age 65, unless made ineligible by remarriage.
7.6.2.5听听听In the event a spouse of a Retiree听covered by the MCP听dies,听the Retiree is not听permitted to add a new听spouse to the plan.
8.听听听Benefits Following End of Service Due to Disability.
8.1听听听Long-Term Disability听Insurance. 听This insurance provides monthly disability income benefits to an approved employee (see USY.V.8.1.2) who is unable to work for more than six months due to an illness or injury.
8.1.1听听听Eligibility. All status employees who enroll in the Long-Term Disability plan are eligible to apply for the benefit (see USY V.A.4.3). An individual may not receive Long-Term Disability income concurrently with income from a 最快开奖直播搅珠结果 Retirement Plan, Separation Incentive Plan or a 最快开奖直播搅珠结果 Early Retirement Plan.
8.1.2听听听Description. If an employee听is approved for Long-Term Disability, the plan provides income, as described in the flexible benefit plan choices and coordinated with Social Security and Workers'听Compensation payments as applicable, and continues certain benefits as outlined in USY V.A.8.1.4. An employee听who is unable to work their regular schedule for an extended period (more than six months) due to an illness or injury may be eligible to transition听to Long Term听Disability through the insurance听carrier for the benefit. The carrier makes the determination whether medical documentation supports an individual's inability to work, based on the plan's provisions.
8.1.2.1听听听Waiting period. There is a six-month waiting period from the onset of a disabling illness or injury that requires the individual's absence from work until the beginning of Long-Term Disability income. During the waiting period, salary continuance is dependent on applicable leave policies. (See Short Term Disability USY V.A.4.14; Interim Disability Leave听USY V.A.4.21).
8.1.3听听听Position Status. An employee's position is held for a time period not to exceed the six-month waiting period, except in cases of Workers'听Compensation. When an employee听is placed on Long-Term Disability, the individual's position is no longer held. While employment is terminated, certain benefits may continue as outlined below.
8.1.4听听听Continuation of Benefits. According to the schedule below, 最快开奖直播搅珠结果 will continue its contributions toward the employee's Medical, Dental and Group Life Insurance plans (subject to vendor approval) and continue Tuition Benefits for the spouse and/or eligible children; however, the Tuition Benefit will not continue for the employee's personal use.听(Note: Campus Human Resources has the continuation of benefits schedule applicable to individuals听employed in status positions prior to 9/1/2002.)
8.1.4.1听听听Schedule.
| Years of Service | Continuation Period for Benefits 听 |
|---|---|
| Less than 5 | Applicable COBRA provisions (18 months; 29 months if determined to be disabled under Title II or XVI of the Social Security Act) |
| 5 up to 10 | 1 year, or until no longer disabled, no longer eligible for Long-Term Disability or reaches retirement age whichever comes first |
| 10 up to 20 | 5 years, or until no longer disabled, no longer eligible for Long-Term Disability or reaches retirement age whichever comes first |
| 20 up to 25 | 10 years, or until no longer disabled, no longer eligible for Long-Term Disability or reaches retirement age whichever comes first |
| 25+ | Continuation until no longer disabled, no longer eligible for Long-Term Disability or reaches retirement age, whichever comes first |
8.1.4.1.1听 听If eligible the disability plan may contribute both the employer and employee contributions toward the regular retirement in which the former employee is enrolled.听
Note: All continuation periods of coverage for medical and/or dental run concurrently with COBRA provisions. Employees with less than five years of service are required to pay the full COBRA rate for continued coverage. Employees with five or more years of service are required to pay contributions at the same level as active employees and such contributions are subject to change.
8.1.4.2听听听If the individual meets the requirements for a 最快开奖直播搅珠结果 Retiree, they听receive听either retiree MCP听coverage through 最快开奖直播搅珠结果 or ARC (see USY V.A.6.2).
8.1.5听听听Reinstatement. If an employee听is able to work following a period of Long-Term Disability, the individual may apply for positions within 最快开奖直播搅珠结果; and if re-hired, the individual shall receive credit for prior years of service as referenced in USY V.C.11.
8.1.6听听听End of Disability Payments. When Long-Term Disability income ends, the former employee may elect to receive income according to their听retirement plan.
8.1.6.1听听听If the individual has reached at least age 62, they may be considered a 最快开奖直播搅珠结果 Retiree, if eligible, as defined in USY V.C.9.
8.2听听听Workers' Compensation while Disabled.
8.2.1听听听Continuation of Benefits. A status employee will be eligible to continue applicable coverage under the 最快开奖直播搅珠结果 benefits program after 18 months of a qualified disability absence according to the schedule below. (Note: Campus Human Resources Office has the continuation of benefits schedule applicable to individuals employed in status positions prior to 9/1/2002.)
8.2.1.1听听听Schedule.
| Years of Service |
Continuation Period for Benefits |
|---|---|
| Less than 5 | Applicable COBRA provisions (18 months; 29 months if determined to be disabled under Title II or XVI of the Social Security Act) |
| 5 up to 10 | 1 year, or until no longer disabled, no longer eligible for Long-Term Disability or reaches retirement age whichever comes first |
| 10 up to 20 | 5 years, or until no longer disabled, no longer eligible for Long-Term Disability or reaches retirement age whichever comes first |
| 20 up to 25 | 10 years, or until no longer disabled, no longer eligible for Long-Term Disability or reaches retirement age whichever comes first |
| 25+ | Continuation until no longer disabled, no longer eligible for Long-Term Disability or reaches retirement age, whichever comes first |
Note: All continuation periods of coverage for medical and/or dental run concurrently with COBRA provisions. Employees with less than five years of service are required to pay the full COBRA rate for continued coverage. Employees with five or more years of service are required to pay contributions at the same level as active employees and are subject to change.
