Starting January 10, 2022, a detailed receipt and supporting documentation for purchases on a PCard should be submitted using theÌý. Questions about the PRA can be submitted toÌýfoc.pcard@usnh.edu. Please note that it is the PCard holder’s responsibility to obtain an itemized receipt for items purchased on a PCard. Cardholders are required to secure any approvals required by PCard policy prior to submission.
PCard Receipts FAQ's
Detailed receipts and supporting documentation for purchases on a PCard should be submitted using theÌý. Questions about the PRA can be submitted toÌýfoc.pcard@usnh.edu. Please note that it is the PCard holder’s responsibility to obtain an itemized receipt for items purchased on a PCard. Cardholders are required to secure any approvals required by PCard policy prior to submission.
The PCard holder should contact the vendor and ask for a copy of the itemized receipt. If theÌývendor is unable to reissue a receipt theÌýÌýshould be used. The lost receiptÌýform should not be used on a routine basis.ÌýÌý
You can obtain your current funding sources to use when submitting for
- Business expenses reimbursement
- Requesting purchasing orders or vendor payments
- Determining where to code your PCard purchases by accessing theÌý or you can access the tool under the employee services tab throughÌý
A training video demonstrating how to use the FOAPAL Lookup tool is available Ìýand we encourage you to watch this informative video.
³§±ð²Ô»åÌý²¹²ÔÌý±ð³¾²¹¾±±ôÌý³Ù´ÇÌýfoc.pcard@usnh.eduÌýwithÌýdetailsÌýofÌýtheÌýexpenseÌýinÌýquestionÌýandÌýincludeÌýtheÌýFOAPAL thatÌýwasÌýincorrectlyÌýused,Ìýthe corresponding charge amount and correct FOAPAL that should be used. The FOC team will work on fixing the misapplied charge and will ensure that itÌýis posted to the correct FOAPAL.
