×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û offers several options for creating forms, event registration, surveys and teacher evaluations.
If you need to collect information classified as sensitive or restricted, please Ìýto discuss potential collection and storage options for your data to ensure compliance with ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û policy and regulatory requirements.
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Microsoft Forms
Microsoft Forms is an application used by ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û for creating online forms that can be used to collect data from others. Microsoft Forms allows users to share and edit results and collaborate with colleagues.
Microsoft Forms is a great choice for:
- Contact/ request information forms
- Registrations for internal events
- Collecting submissions
- A simple survey
- Results and data sharing and collaboration
Webforms
Webforms can be built by site owners or form editors to collect information. For help with creating a Drupal or Sites Wordpress webform, please attend aÌý.
Webforms are a great choice great for:
- Contact/ request information forms
- Registrations for internal events
- Collecting submissions
- A simple survey
Destiny One
Destiny One is the software used by ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û for creating , including professional development, corporate training, youth programs and summer camps.
Destiny One is a great choice for:
- Registration for a paid or external event (external events allow sign-ups by the general public)
- Conference or event registration with multiple sessions or tracks
CRM
Customer relationship management (CRM) software at ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û may include Saleforce, Blackbaud, and Slate.
These platforms can be used for:
- Lead generation and nurturing
- Tracking student applicants and inquiries
- Communication around applications and events
- Community outreach
For Slate support please contact your admissions department.
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Other Forms and Services
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Newsletter registration
Constant Contact is aÌýbulk email-sending service provider that can send mass emails and newsletters to a large group of people at once. ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û community members can contact directly and mention which campus they are on in order to receive a discount for this service.
Qualtrics
Qualtrics is a web-based survey and data analysis tool available to ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û Faculty, Staff and students. Qualtrics is a self-service tool, but there is online training and documentation available online at , and they offer customer service through their .
About forms and collected information
The purpose of a form is to collect necessary information from the university community or the public in order to carry out a specific request, such as a request for information or to sign up for an event. This information is very carefully governed to protect both the privacy of the respondent and the security of the data.
Information protection and classification
All ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û employees have an important role in ensuring the protection of information the university has a duty to protect. Federal laws, state regulations and university system policies require that you protect information about others. This includes information collected about people not affiliated with the university system, on behalf of the university system.
Before you can protect information, you must understand what type of information you are handling. Please review the ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û Classification Policy.
Information Classification Policy
Using webforms to collect information
If you need to collect information classified as sensitive or any information classified as restricted, to discuss potential information collection and storage options that ensure compliance with ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û policy and regulatory requirements.
Special considerations for forms created within a website
Webform information is transmitted via email and stored in the same location as website content. Therefore, it is inadequate protection for any information classified as restricted and most information classified as sensitive.
Collected information should be downloaded and deleted from websites immediately, if possible, and kept in Drupal no longer than 30 days maximum. Data kept in websites longer than 30 days may be automatically deleted by ET&S.
Responsibility for usage
Users are responsible for collecting and protecting information in accordance with all ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û policies, federal laws, and state regulations. Failure to protect information can have serious consequences:
- Harm to individuals whose privacy is breached, such as identity theft
- Financial and reputationalÌýdamage to the university system
- Personal risk if a data breach happens while you are not following policy and law
×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û Cybersecurity Policies and Standards
×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û Policy Manual
Support
For support regarding adding and administering web forms, please .
Violations
ET&S Software Development reserves the right to remove at any time any content that it considers in violation of this standard or any other ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û policies.
If inappropriate or inaccurate content is discovered, ET&S will contact the site owner to discuss the issue. If the site or content owner cannot be contacted or is no longer at ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û, that content will be administered by ET&S and can be removed if deemed inaccurate or inappropriate. When content is obviously unacceptable, ET&S will immediately remove the content prior to contacting the site owner. Unacceptable entries also may cause site access to be suspended.
Reports regarding inappropriate content may be sent to .
