Here’s a summary of this week’s Enterprise Technology & Services (ET&S) Tech Briefing:
- Cleaning up your SharePoint, OneDrive and Teams data will help you keep your files organized and secure.
- Reminder: ET&S is hosting a free AI Prompt Engineering Session on Tuesday, November 26.
- Workday go-live is on Saturday, December 21. Register for a training session today.
- ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û will soon launch an integrated support model forÌýFinance, HR, Procurement, and Technology requests.
- Browse the latest ET&S Training opportunities.
Tidy Up Your SharePoint, OneDrive, and Teams DataÌý
To Know:ÌýNow is the perfect time to ensure your data is both safe and manageable. Help keep the ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û SharePoint environment secure and streamlined by taking a few minutes to review your files and folders.Ìý
Important things to know about data retention:ÌýÌý
- Any content that should remain beyond your association with the University should be stored in SharePoint.
- OneDrive is intended for work-related personal documents. When you depart the University everything in your OneDrive will be deleted. For details seeÌýÌý
To Do:
- Identify and deleteÌýany unnecessary, outdated, or duplicate files. This helps reduce storage needs and keeps things organized.Ìý
- Ìýto see how much space you’re using.Ìý
- Ìýby using sorting options to change how files appear in your SharePoint view.Ìý
- Review permissionsÌýto make sure only the right people have access to your files.Ìý
- Ìýin SharePoint to control who can access your files.
- Ìýto remove unnecessary links or set expiration dates.Ìý
Reminder: AI Prompt Engineering Session on Tuesday, November 26
To Know:ÌýET&S will host an engaging presentation on harnessing the full potential of AI through the art of prompt engineering on Tuesday, November 26, from 12:40-1:40 p.m. Attendees will learn how to craft effective prompts to improve AI interactions and enhance your academic work.Ìý From lecture preparation and research assistance to automating teaching tasks, discover practical applications tailored for faculty and staff. Engage in a hands-on demonstration and interactive activities using Microsoft Co-Pilot. You will leave this session equipped with the skills to make AI work for you and knowledge to raise the level of AI presence in your classroom.
ÌýTo Do:ÌýTo register for this session, go toÌý
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Workday is Coming and Training has started
Register Now for HR and Finance Role-based Training
To Know:ÌýWorkday is going live on Saturday, December 21. We all need to complete our training by go-live if we want to experience a positive transition to Workday. Please add upcoming HR and Finance training sessions to your calendar. For past sessions, visitÌýÌýon theÌýÌýhome page.
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To Do:ÌýFor these and other Workday training sessions, clickÌýÌýto register.
- Onboarding Tools for Managers |ÌýÌýWeds., November 20, 2-3 p.m.
- How to Track Job Applicants in Workday |ÌýÌýThurs., November 21. 2-3:30 p.m.
- Workday Basics for Faculty |ÌýÌýandÌýÌýFri., November 21, 5-6 p.m. and Tues., Nov. 26, 9-10 a.m.
- Managing Grants |ÌýÌýTues., December 3, 2-3:30 p.m.
- New Add:ÌýTime TrackingÌý|ÌýÌýWeds., December 4, 2-3 p.m.
- New Add:ÌýManaging ProjectsÌý|ÌýÌýFri., December 6, 2-3:30 p.m.
- Absences and Time Off |ÌýÌýMon., December 9, 2-3 p.m.
Coming Soon: New Way to Access Service Support
Finance, HR, Procurement, and Technology support requests
To Know:ÌýEarlier this week, you should have received an announcement about the upcoming implementation of a new support model designed to streamline and enhance services forÌýFinance, HR, Procurement, and Technology requests. This will include a new unified phone number and an updatedÌýÌýin TeamDynamix, providing a single point of entry for easier access to assistance from these teams. Each department will continue to answer your calls and support requests, according to their operational hours, ensuring that you receive consistent and reliable assistance from the people you know and trust. These changes will be in place by December 09, 2024.
To Do:
- Submit Requests via TeamDynamix: Bookmark and leverage theÌýÌýto submit Procurement, Finance, HR, and ET&S support requests.Ìý
- Help Us Improve:Ìýwith us. Your insights are invaluable in helping us continuously improve.Ìý
- Keep an Eye Out for Updates:ÌýLook for additional communications, including the announcement of the new unified phone number, which we will soon share.
Training Opportunities
ET&S offers the following free training sessions for all ×î¿ì¿ª½±Ö±²¥½ÁÖé½á¹û employees.
- Microsoft Teams Meetings in Canvas and Education |Ìý
Weds., November 20, 10-11 a.m. - Intro to Microsoft Teams Meetings |Ìý
Thurs., November 21 12-1 p.m. - LDT Virtual Office Hours |Ìý
Fri., November 22, 3-4 p.m. - LDT Virtual Office Hours |Ìý
Mon., November 24, 10-11 a.m.
How to Get Tech Support    Ìý
The Enterprise Technology Help Desk    Ìý
/it/need-it-helpÌý
